Office Supervisor

Job Description

Job Description

JOB TITLE : Office Supervisor

DEPARTMENT : Administration

REPORTS TO : Regional Manager

POSITION PURPOSE :

The Office Supervisor is responsible for providing administrative support per the direction of the Regional Manager. The Office Supervisor must be able to work collaboratively and is responsible for assisting in organizing all revenue and accounts payable data, as well as, providing back up for Store and other Front Office necessities on a case-by-case basis.

The Office Supervisor is an excellent communicator and provides the highest level of service in a friendly, helpful manner while remaining practical, efficient, and accurate. The Office Supervisor projects a professional company image through all types of interaction and can seamlessly work in a fast-paced environment under pressure while directly assisting the Regional Manager. The Office Supervisor may be responsible for the supervision of the Office Assistant(s) if applicable.

DUTIES AND RESPONSIBILITIES :

1.Ensure complete and timely processing of daily procedures

2.Assist with processing payroll and month end close in a timely manner

3.Process checks and assist with deposits, as required

4.Maintain confidential files

5.Email monthly billing statement to clients, as directed, ensuring all statements are ready for timely processing

6.Create and modify documents using Microsoft Office and Excel per the direction of the Regional Manager

7.Exhibit a positive attitude with all parties, reflecting the Company’s Core Values

8.Maintain all inventory regularly including inputting inventory counts and adjustments, if applicable

9.Collect all past due contracts at the direction of the Regional Manager

10.Answer phone calls and assist with customer inquiries as it relates to the marina, contracts, billing, insurance, etc.

11.Code and submit payables per the assigned deadline

12.Work with the property leadership team to ensure timely tracking of expenses

13.Adhere to all safety policies and procedures

14.All other special projects and duties as assigned

EDUCATION AND EXPERIENCE :

1.Must have a minimum of two (2) years’ experience proven in progressive office supervision and / or bookkeeping or clerical responsibilities

2.Must possess good computer skills, specifically in Microsoft Office products

3.Must be able to complete a background check deemed acceptable by the Company

4.Must be able to proficiently express oneself, conveying clear communication

5.Strong ability to develop friendly partnerships with all levels of personnel

6.Excellent interpersonal and communication skills

7.Ability to achieve goals and targets with supervision at the direction of the Regional Manager

8.Ability to proactively organize and prioritize work

9.Must be able to collaboratively and seamlessly work in a team and office environment

10.Must be flexible and adaptable to a fast-paced environment

11.Must prove a demonstrated proficiency in Microsoft Office, Excel, and Word products

WORKING CONDITIONS / PHYSICAL REQUIREMENTS :

1.Must be able to independently lift, carry, push, and pull up to fifteen (15) pounds

2.Must be able to swim or be willing to wear a personal flotation device in instances of emergency

3.Must be able to perform simple grasping, fine manipulation, and repetitive hand and arm movements frequently, including squeezing and overhead reaching occasionally

4.Must be able to bend, squat, crawl, kneel, push, pull, and / or walk on uneven surfaces on an occasional basis

5.Must be able to operate general computer equipment including laptop, keyboard, and mouse with ease

6.Must be able to utilize a phone, both desk and mobile, with ease

7.Must be able to sit for extended periods of time at a desk setting

8.Must be able to effectively utilize computer monitors for the purpose of analyzing groups and subsets of data for extended periods of time

9.Must be able to listen to and analyze data audibly in order to effectively communicate with various parties including but not limited to staff, customers, management, visitors, etc.

10.Must be able to walk outside in a variety of weather conditions (rain, wind, heat)

I have reviewed this job description and I understand all my job duties and responsibilities. I can perform the essential functions as outlined. I understand that my job may change on a temporary or regular basis according to the needs of my department or marina without it being specified on this description that I am asked to perform, I should discuss them with my immediate supervisor, or a member of the Human Resources staff.

STATEMENT OF PURPOSE

This document provides descriptive information about the above Suntex Marinas position. Work actually performed by incumbents in this position may vary. Although this document may be used for recruiting, staffing, or career planning, the information contained herein should only be used as a guidelines or recommendation for the content of and qualifications for this position. An individual’s ability to meet the qualifications and capabilities described in this document is not a guarantee of employment or promotion. Suntex Marinas reserves the right to make changes to this document as deemed necessary without providing advance written notice.

Suntex Marinas provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, veteran status, or any other consideration made unlawful by federal, state, or local laws. Suntex Marinas is committed to providing reasonable accommodation for qualified applicants, and employees with disabilities to ensure they enjoy equal access to all employment opportunities and benefits of employment as required by the Americans with Disabilities Act.

8 : 30am-5pm Tuesday-Saturday