AP Expense Specialist

AP Expense Specialist

Location

US-NY-Rochester

ID

2025-4344

Position Type

Full-Time

Remote

No

Job Location Type

Hybrid

Overview

Join a Company That Grows People

At Lewis, we're not just trimming trees - we're building a future. As the second-largest utility vegetation management company in North America and a proud employee-owned business, we believe every person on our team matters. When you join Lewis, you're not just taking a job - you're investing in your future.

Why You'll Love It Here

• Experience the great outdoors while working in nature, not stuck behind a desk!
• Elevate your career with us - we prioritize training and internal promotions!
• Join a vibrant team that champions safety, values your feedback, and fosters a strong sense of camaraderie!
• Shape your future with us through our fantastic Employee Stock Ownership Plan (ESOP)!

Responsibilities

What You'll Do as an AP Expense Specialist

As an AP Expense Specialist at Lewis Services, you'll :

Audit and process high volumes of fuel and credit card expenses submitted electronically in Emburse Chrome River or through manual paper reports.

Review and process invoices, ensuring appropriate documentation, general ledger coding, and approvals before entering them into Concur and JD Edwards for payment.

Match purchase order numbers to expenses, process invoices, and close purchase orders.

Perform high-volume data entry processing as needed.

Identify and assess expense trends and prepare reports to inform operations.

Contact vendors to obtain missing receipts over a set dollar amount.

Scan or copy expense receipts for various expenditures related to risk management, fleet, or sales tax purposes.

Prepare accurate and timely general ledger journal entries and account reconciliations.

Take initiative to assist team members as needed.

Respond to internal and external customer and vendor inquiries.

Review vendor statements, research, and resolve discrepancies.

Support weekly payment selection and processing of company credit card increases and new card issuance.

Maintain a strong internal control environment and organized files.

Perform other duties as assigned.

Qualifications

What You Bring

Associate's degree in Accounting, Finance, or related field (Bachelor's degree preferred).

2-3+ years of relevant experience preferred; 5+ years of experience required in lieu of degree.

Accounts Payable experience including invoice processing, expense reporting, vendor onboarding, monthly statements, and A / P reporting.

Familiarity with JD Edwards, Concur, and Emburse Chrome River systems.

Proficiency in Microsoft Office (Excel, Outlook, Word) and Adobe Acrobat.

Ability to work independently, with excellent organizational and communication skills.

Strong attention to detail, investigative skills, and ability to analyze and interpret data accurately.

Knowledge of basic accounting principles and general ledger processes.

Ability to multitask and meet deadlines in a fast-paced, high-volume environment.

Demonstrated teamwork, adaptability, and process improvement mindset.

Interpersonal and collaborative skills for cross-functional teamwork.

Physical Demands

Ability to :

Sit at a desk for extended periods and perform repetitive keystrokes.

Occasionally lift up to 25 lbs.

Continuously - Sitting, communicating, using computers

Frequently - Reaching, keying, handling files

Occasionally - Lifting, bending, moving boxes

Never - Field work, confined spaces

Environmental Conditions

Regularly - Office environment, fast-paced

Rarely - Outdoor exposure or travel

Noise level is usually moderate. Reasonable accommodations may be made for individuals with disabilities.

Tools & Equipment

You'll work with :

Computers, phones, scanners, copiers, fax machines

JD Edwards, Concur, Emburse Chrome River

Microsoft Office Suite (Excel, Outlook, Word)

Adobe Acrobat

What We Offer

Non-Union Benefits :

Competitive pay $21.33 - $28.00 / hour

Employee Stock Ownership Plan (ESOP)

Paid training and certifications

Health, dental, vision & HSA options

401(k) +

Paid time off and Employee Assistance Program (EAP)

Descripcion general

Unete a una empresa que hace crecer a las personas

En Lewis, no solo podamos arboles, construimos un futuro. Como la segunda empresa mas grande de gestion de vegetacion para servicios publicos en America del Norte y orgullosamente propiedad de los empleados, creemos que cada persona en nuestro equipo importa. Cuando te unes a Lewis, no solo estas aceptando un trabajo, estas invirtiendo en tu futuro.

Por que te encantara trabajar aqui

Responsabilidades

Lo que haras como Especialista en Gastos y Cuentas por Pagar (AP Expense Specialist)

Como Especialista en Gastos y Cuentas por Pagar en Lewis Services, deberas :

Calificaciones

Lo que aportas

Exigencias fisicas

Capacidad para :

Frecuencia de actividades :

Condiciones ambientales

El nivel de ruido suele ser moderado. Se pueden hacer adaptaciones razonables para personas con discapacidades.

Herramientas y equipo

Trabajaras con :

Lo que ofrecemos

Beneficios para empleados no sindicalizados :