Deputy Recorder

Deputy Recorder

The Valley County Clerks Office is seeking a Deputy Recorder to perform a wide range of administrative, technical, and clerical duties to support the functions of the County Clerk's office. This position is responsible for the accurate and timely recording of legal documents, assisting the public with inquiries, and providing support for various county operations. The ideal candidate will be a detail-oriented, organized, and reliable professional with strong customer service skills.

This is a full-time position with full employee benefits.

Typical Responsibilities :

Document Recording and Processing : Receives, reviews, and records a variety of legal documents, ensuring all documents meet legal requirements for recording, checking for proper signatures, notarization, and statutory compliance. Calculates and collects appropriate recording fees, ensuring accuracy and proper accounting. Maintains and organizes physical and digital document archives. Processes and indexes recorded documents, ensuring they are correctly entered into the county's public records system for easy retrieval.

Public Service and Information : Assists the public, attorneys, real estate agents, and other professionals with inquiries regarding recorded documents, real estate records, and county procedures. Provides certified copies of documents as requested. Guides citizens through the process of obtaining marriage licenses, birth and death certificates, passports, and other vital records. Responds to public records requests in compliance with state and local laws. Maintains a professional and courteous demeanor while handling a high volume of public interactions, both in person and over the phone.

General Administrative Duties : Provides administrative support to the County Clerk. Maintains and balances a cash drawer, prepares daily deposits, and performs other financial tasks as needed. Drafts correspondence, reports, and other office documents.