Solar Mechanical Procurement Coordinator

Mechanical Procurement Coordinator

Moss is a national privately held construction firm providing innovative solutions resulting in award-winning projects. With regional offices across the United States, Moss focuses on construction management, solar EPC, and design-build. The company's diverse portfolio encompasses a wide range of sectors, including luxury high-rise residential, landmark mixed-use developments, hospitality, K-12 and higher education, justice, solar energy and battery storage, and sports. Moss is ranked by Engineering News-Record as the nation's top solar contractor and one of the top 50 general contractors. Moss prides itself on a strong entrepreneurial culture that honors safety, quality, client engagement, and employee development. Its employees consistently rank Moss as one of the best places to work.

Position Scope And Organizational Impact

Moss' Mechanical Procurement Coordinator is responsible for the implementation of Moss's procurement strategy with the goals of ensuring availability of project materials, decreasing material lead times to site, and decreasing material costs. This position reports directly to the Procurement Manager and works closely with other Operations key staff.

Essential Job Duties And Responsibilities

• Manage internal Departments to ensure key contractual milestones are achieved to maintain procurement schedule
• Manage and facilitate all Contracts (Letter of Intent / Purchase Orders)
• Establish and lead weekly Supply Chain Coordination Meeting with Suppliers
• Capture and distribute meeting minutes to ensure accountability
• Manage internal Departments to ensure key design deliverable dates are achieved to maintain procurement schedule
• Manage Suppliers to ensure timely release of Bill of Material to commence fabrication in accordance with the procurement schedule
• Participate in design coordination meetings
• Track steel procurement to ensure timely completion to meet fabrication schedule
• Track material fabrication to ensure correct quantities are produced to achieve delivery schedule
• Track fabrication to ensure timely completion to meet vessel departure dates
• Manage Supplier to ensure precautions are taken to prevent storage staining
• Coordinate with Supplier to ensure Supplier is utilizing best industry standards on material packaging
• Manage 3rd party inspections and track quality control issues
• Track vessel arrivals to the points of origin
• Coordinate with Supplier to ensure proper quantities and types of material is loaded onto vessels
• Track vessel departure dates to ensure alignment to maintain delivery schedule
• Track and report vessel status during ocean transit
• Monitor and report Port congestions
• Monitor and report status of vessel discharge and transloading
• Coordinate with Supplier to draft an outbound delivery plan for breakbulk vessels
• Coordinate with Supplier to ensure material is delivered to match the construction sequence
• Coordinate with Supplier to ensure adequate quantity of trucks are booked to meet delivery schedule
• Report inbound trucks to Project Teams
• Coordinate with Supplier to ensure proper paperwork is provided with outbound trucks
• Build material tracking matrix for onsite receiving
• Train Project Team on packing lists reading and data entry
• Order and provide receiving stamps to Project Teams
• Communicate material storage requirements to Project teams to ensure precautions are taken to prevent storage staining
• Coordinate with Superintendents on Project status and delivery needs
• Support Project Team on managing Commissioning
• Track and maintain change order log
• Communicate changes in delivery schedules that may affect the Project
• Issue daily reports to include schedule inbound trucks with quantity / types of material
• Issue weekly report to include fabrication status, vessel status, quantity of trucks delivered, and quantities shipped
• Perform other duties as assigned

Education And Work Experience

• High school diploma required, some college preferred
• Minimum 1-2 years office experience in Procurement Subcontractor
• Experience in solar industry preferred
• Fluent in MS Office products
• Familiarity with PlanGrid or similar platform
• Excellent written and verbal communications skills, including ability to write clear and detailed technical reports, presentations, and emails
• Must be comfortable with the technical aspects of the job as well as business and client interactions and negotiations
• Familiar with construction and supply contracts as well as understanding of budgets and financial models
• Able to establish and maintain good relations with clients and suppliers

Job Location: Fort Lauderdale, FL

Classification: Full Time Non Exempt Salaried

Reports To: Director, Procurement & Logistics, Mechanical

Moss is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.