Accounts Receivable Specialist

Contract Position: Accounts Receivable Specialist

We have an outstanding contract position for an Accounts Receivable Specialist to join a leading company located in the Irvine, CA surrounding area. Pay rate: $28 - $32.

Responsibilities:

• Invoicing function:
• Prepare and issue customer invoices accurately and in a timely manner using the company ERP system.
• Verify purchase orders, contracts, shipping documentation, and order entry prior to invoicing to ensure billing accuracy.
• Review and reconcile invoice discrepancies, and coordinate corrections with Operations, Sales, and Shipping.
• Support month-end close activities related to invoicing and revenue recognition (cutoffs, accruals, reconciliations).
• Ensure invoicing processes comply with company policies, contractual terms, and relevant regulations (tax, export controls, etc).
• Provide documentation and support for internal and external audits.
• Continuously identify opportunities to improve invoicing processes, automation, and data quality.
• AR function, collections only, no cash posting:
• Assist with Accounts Receivable collections.
• Working with contract administrators, customers, and the entire AR team to ensure proper collection efforts.
• Contact customers via phone or email to collect past-due balances.
• Prioritize collection activities based on aging, risk, and account history.
• Monitor promises to pay and follow up to ensure commitments are met.
• Review A/R aging reports daily/weekly and take action on delinquent accounts, and keep notes on collection attempts.
• Assist with credit holds/releases and escalation recommendations.
• Investigate short pays, deductions, chargebacks, and invoice disputes.
• Coordinate with Sales, Customer Service, Contracts, Operations, and Key Account Managers to resolve issues quickly.
• Ensure supporting documentation is gathered and communicated to customers (PODs, invoices, statements, etc).
• Provide regular updates on collection efforts, high-risk accounts, and expected cash receipts.

Basic Hiring Criteria:

• High school diploma or equivalent; Associate's degree in Accounting, Finance, or related field preferred.
• Minimum 2 years of relevant invoicing/accounts receivable or accounting experience.
• Proficient in Microsoft Excel (required): pivot tables, VLOOKUP/XLOOKUP, INDEX/MATCH, basic formulas.
• Experience with ERP or billing systems and order-to-cash processes.
• Strong attention to detail and accuracy in data entry and reconciliation.
• Ability to work overtime and commit to at least two Saturdays per month as business needs require.
• Reliable, punctual, and able to meet strict deadlines in a fast-paced environment.
• Good written and verbal communication skills; comfortable interacting with internal teams (Operations, Shipping, Sales) and external customers.
• Ability to prioritize workload, manage multiple tasks, and escalate issues as appropriate.
• Demonstrated problem-solving skills and ability to follow documented procedures.

Desired Qualifications:

• Associate's or Bachelor's degree in Accounting, Finance, or related field.
• Experience with Microsoft Power BI or other reporting tools.
• Prior experience in a manufacturing, distribution, or government-contracting environment.
• Familiarity with billing compliance, tax requirements, or export controls related to invoicing.

Benefits offered to vary by the contract. Depending on your temporary assignment, benefits may include direct deposit, free career counseling services, 401(k), select paid holidays, short-term disability insurance, skills training, employee referral bonus, affordable medical coverage plan, and DailyPay (in some locations). For a full description of benefits available to you, be sure to talk with your recruiter. Military connected talent encouraged to apply. VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled.