Automotive Office Manager

HHM Talent is assisting a client search for an Automotive Office Manager in Birmingham, AL.

Key Responsibilities

• Lead, train, and supervise the accounting and administrative team (title clerk, billing clerk, receptionist, etc.)

• Maintain office workflow and ensure timely completion of all daily, weekly, and monthly tasks

• Support the Controller with month-end closing tasks

• Review deals for completeness and accuracy prior to submission

• Oversee billing, posting, receivables, payables, and cash handling procedures

• Reconcile schedules and assist with financial statement preparation.

• Monitor inventory accounting support (vehicles, wholesale, dealer trades)

• Oversee DMV/title paperwork accuracy and timeliness

• Communicate with banks, vendors, and internal departments to resolve issues quickly

Qualifications

• Must have 3-5+ years of automotive accounting experience

• Prior experience in an automotive office manager role preferred

• Working knowledge of DealerTrack DMS systems

• Strong understanding of accounting principles and dealership workflows.

• Ability to meet strict deadlines and manage multiple priorities simultaneously