Position Administrator III

Comparative Medicine Department Administrative Support

Provide administrative support to the Director and management of the Comparative Medicine department. Administer support to the NYMC research community by placing their animal requisitions, ordering ancillary supplies, and other DCM related administrative tasks. Under the direction of the Director of Comparative Medicine, develops and manages all routine and specialized office functions pertaining to the day-to-day and long-term operation of the Department of Comparative Medicine. The incumbent coordinates and integrates office operational functions with a broad spectrum of matters involving the care and use of laboratory animals. Maintains confidential and proprietary information and works with a high degree of discretion.

Responsibilities

Office management functions within the department including managing calendars, scheduling meetings, arranging appointments, intermediary with departmental communications, etc.

Generate end of the month billing of animal care charges such as per diem charges, drugs and supplies, technical assistance, and shipping.

Process all invoices for NYMC investigators and outside companies.

Create and maintain all standing purchase orders and contracts; assist management and DCM veterinary services with the maintenance of inventory. Procure quotes for supplies and inventory, place orders for departmental supplies and equipment and submit invoices using the College's purchasing system (Unimarket).

Create and distribute animal census sheets to husbandry staff.

Provide payroll and HR support for the department. Act as timesheet approver for staff, review biweekly staff submissions, review PTO and vacation carryover requests in accordance with College and union requirements, submit payroll check requests as needed.

Communicate daily with the NYMC research community in placing their animal requisitions.

Other regular responsibilities include preparing daily animal delivery reports; receiving departmental deliveries (animals / supplies / equipment), preparing cage cards, and other routinely recurring tasks.

Assist in the maintenance of departmental records in relation to State, USDA and AAALAC inspections; and tracking required training, OCC Health & visitors log.

Perform other administrative and clerical tasks as needed.

Qualifications

Education requirement : At least an Associate's degree

Technical / computer skills : Proficient utilizing Microsoft Office applications (Outlook, Excel, Word), ability to become proficient in using the Unimarket purchasing system & Mentor program.

Prior experience : At least two years in an environment providing administrative support

Other skills / requirements : Strong communication and writing skills, possess the ability to prioritize and handle multiple projects at one time, and experience using standard office equipment.

Environmental : No allergies to animals or related animal products (e.g. hay, feed, bedding materials)

Minimum Salary

USD $58,400.00 / Yr.

Maximum Salary

USD $73,000.00 / Yr.