AC160 - Estate Manager - San Juan Capistrano, CA

Estate Manager

A wonderful and loving family of four, along with their beloved Golden Retriever, is seeking an experienced and proactive Estate Manager to oversee the smooth operation and ongoing management of their San Juan Capistrano residence. The ideal candidate is detail-oriented, hands-on, and service-minded, with a strong understanding of household systems, vendor management, and the care of luxury properties.

The family is currently in the design phase of a comprehensive backyard renovation, which will include new landscaping, hard-scape, and soft-scape elements, as well as auxiliary structures. The Estate Manager will play a key role in liaising with designers, contractors, and vendors throughout this project to ensure timely, high-quality completion. The Estate Manager will be able to navigate the ebbs and flows of the day-to-day while prioritizing, managing, and maintaining a harmonious environment. The general schedule will be Monday through Friday from 9am to 5pm with some flexibility as needed. Preference will be given to local candidates; however, the family is willing to relocate the right person.

Responsibilities

Include, but are not limited to :

• Vendor Management : Schedule and oversee vendors; maintain a vetted list of trusted service providers.
• Project Oversight : Assist with design coordination and renovation projects; ensure all work meets standards and remains within budget.
• Maintenance & Systems : Possess basic working knowledge of HVAC, plumbing, and electrical systems to advocate for fair pricing and ensure repairs are done correctly. Create and maintain a service log Keep track of warranties.
• Property Walks : Routinely inspect the property for issues such as leaks, broken sprinklers, gate malfunctions, or other maintenance concerns.
• Inventory & Organization : Manage household inventories, supplies, and overall organization of the home.
• Mail & Packages : Sort all incoming mail and deliveries; route appropriately and maintain documentation.
• Insurance Documentation : Photograph and document property improvements and updates, including brush clearance or other maintenance, for insurance records.
• Event Planning : Plan and execute family gatherings and small parties, managing logistics, set-up, and presentation (e.g., cheese boards, beverages, dcor).
• Seasonal Dcor : Coordinate and assist with packing, unpacking, set-up, and storage of holiday decorations.
• Errands & Support : Handle ad hoc errands and administrative tasks as needed.
• Pet Coordination : Assist with the family's Golden Retriever's needs, walking, feeding, and vet appointments when requested.
• Aesthetic & Presentation : Maintain a warm, inviting environment, including fresh flowers and thoughtful presentation details.
• Administrative : Provide weekly status reports to principals. Keep track of household and project expenses and note any concerns.
• Hospitality : Greet guests. Provide a level of service to the family, including thoughtful small tasks that enhance their lifestyle.
• Childcare : Childcare is not required; however, you must be comfortable occasionally keeping an eye on the children for a moment while the nanny or parents step away.

Qualifications :

Requirements :

Salary and Benefits

The family is offering $175k+ commensurate with experience and a benefits package