Administrative Assistant (Emeryville)

Job Description

Job Description

We are seeking a highly organized, proactive Administrative Assistant to support the Operations Manager in a dynamic, hybrid role based in Emeryville. This is an exciting opportunity to work with a respected law firm and contribute to critical operational functions. Legal and administrative background is a huge plus.

Key Responsibilities

Recruiting Support : Assist with candidate coordination and onboarding processes - legal recruiting.

Payroll Administration : Manage timecard corrections, audit penalties, track PTO, and set up future holidays and pay periods.

Compliance : Handle taxes and state notices accurately and on time.

Event Planning & Engagement : Organize firm events and foster employee engagement initiatives.

Accounting & Bookkeeping : Provide support for budgeting, forecasting, and financial tracking.

File Management : Maintain organized and accessible records and documentation.

Training Coordination : Update training calendars and repositories.

Policy Updates : Assist with Employee Handbook revisions and departmental reporting.

Adaptability : Take on evolving responsibilities as the firm’s needs grow.

What We’re Looking For

Exceptional organizational skills and attention to detail.

Ability to maintain discretion and confidentiality at all times.

Strong communication skills —both written and verbal.

A proactive problem solver with sound judgment.

Demonstrated professional longevity and reliability.

Tech-savvy and comfortable with administrative systems.

Work Arrangement

Hybrid schedule based in Emeryville, CA.

Competitive compensation and benefits offered.

This posting is a representative sample of the types of roles we typically place with our clients. Depending on the specific client, location, and role, the salary range is estimated to be $60,000 to $80,000 and benefits may include medical, dental, vision, and 401k plans.

Equal Opportunity Employer / Veterans / Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https : / / www.lhh.com / us / en / candidate -privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and / or security clearance requirements, including, as applicable :

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Pay Details : $60,000.00 to $80,000.00 per year

Search managed by : Antonia Spadoni

Equal Opportunity Employer / Veterans / Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https : / / www- uat.lhh.com / us / en / candidate -privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and / or security clearance requirements, including, as applicable :

Massachusetts Candidates Only : It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.