Deputy City Clerk

City Clerk Assistant

Under general supervision, assists the City Clerk in the gathering and preparation of City Council meeting agendas and packets and processes correspondence, legal notices, reports, contracts, resolutions, ordinances, and public notices for the City of Norco. This position performs official duties of the City Clerk in her absence. This position assists the City Manager's Office in writing reports, research for projects, interfacing with elected officials and the public, and other duties as needed.

Typical duties and responsibilities include :

• Assists in the preparation of meeting agendas and packets with City Council and Committees / Commissions for review by City Clerk.
• Prepares, publishes, and posts notices to meet legal notifying requirements.
• Processes and prepares reports, proclamations and correspondence as assigned by City Clerk and the City Manager.
• Takes and prepares official minutes as needed; processes documentation following action taken by City Council.
• Responds to inquiries concerning department activities and procedures.
• Assists in the maintenance of appointee lists for boards and commissions.
• Distributes, logs and files campaign and Statement of Economic Interest forms to meet requirements of Political Reform Act regulations.
• Assists in the planning and coordination of municipal elections.
• Accepts and assists in bid openings for public works projects.
• Accepts Public Records Act requests and summons for litigation; researches information and prepares documents to respond to inquiries from the public.
• Assists the City Manager's Office with research, preparing staff reports, managing consultants, and responds to inquiries from the public.
• This position requires an incumbent to work some nights and weekends for City Council Meetings and City events.
• Performs other related duties as assigned.

Supervision received is from the City Clerk. Supervision exercised may provide technical guidance to lower-level staff. This position has the majority of its interaction with the public, City Council Members, Commissioners, and other City employees.

Qualification guidelines include :

The work environment is typical office conditions with exposure to computer screens, and the noise level is usually quiet. Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time. Essential functions may also require maintaining physical condition necessary for walking, standing or driving a vehicle. The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.