Office Coordinator

Office Coordinator

D&S Community Services, a part of the Sevita family, provides community-based services for individuals with intellectual and developmental disabilities. Here we believe every person has the right to live well, and everyone deserves to have a fulfilling career. You'll join a mission-driven team and create relationships that motivate us all every day. Join us today, and experience a career well lived.

Location : McAllen, TX

Schedule : Monday Friday, 8 : 00 am 5 : 00 pm (unless there is a state survey)

Hourly Rate : $14.15 hourly

Your Role

The Office Coordinator supports daily operations by organizing departmental workflow, maintaining filing systems, and providing administrative support to both staff and management. This role involves balancing multiple priorities with strong attention to detail and a high level of professionalism. Key responsibilities include :

• Coordinating work, schedules, and duties for department staff
• Maintaining both physical and digital filing systems, including charts, Drill Binders, and TFR Binders (with reconciliation)
• Assisting with onboarding and maintaining employee records
• Managing incoming and outgoing mail, emails, and phone calls
• Performing data entry, processing invoices and notes, and supporting accounts payable functions
• Greeting and assisting visitors and clients
• Providing general administrative support, including making copies and preparing documents
• Assisting with contracts, proposals, and department reports
• Coordinating building maintenance, office equipment needs, purchasing, and space planning
• Organizing department meetings, trainings, and events
• Supporting HR functions such as interviewing, orientation, training, and performance evaluations as needed
• Performing timekeeper duties and helping maintain payroll accuracy

Qualifications

Associate's degree in a related field

23 years of administrative support experience or a combination of education and experience

Strong organizational skills and attention to detail

Ability to multitask and meet deadlines in a fast-paced environment

Excellent communication and interpersonal skills

Reliable, responsible, and committed to high-quality work

Why Join Us

Full compensation / benefits package for employees working 32+ hours / week

401(k) with 3% company match

Paid time off and holiday pay

Meaningful work that directly contributes to supporting others

Supportive team environment and nationwide opportunities for growth

We offer a positive and collaborative work environment apply today and join our team!

Sevita is a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face. We've made this our mission for more than 50 years. And today, our 40,000 team members continue to innovate and enhance care for the 50,000 individuals we serve all over the U.S.

As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law.