Legal Secretary – Civil Litigation
Location: Irvine, CA (Fully Onsite)
Salary Range: $85,000 – $100,000 annually
Position Overview
A mid-sized national law firm is seeking an experienced Legal Secretary to support its civil litigation practice in the Irvine office. This is a fully onsite role ideal for a detail-oriented professional who thrives in a structured, fast-paced environment and can effectively support multiple attorneys handling complex litigation matters.
Key Responsibilities
- Provide high-level administrative and legal support to a team of civil litigation attorneys
- Draft, format, proofread, and file legal documents including pleadings, motions, discovery, and correspondence
- Manage attorney calendars, including court deadlines, hearings, depositions, and client meetings
- Handle state and federal e-filings, ensuring compliance with applicable court rules and procedures
- Coordinate depositions, mediations, and other case-related logistics
- Maintain and organize case files (electronic and physical), ensuring accuracy and accessibility
- Communicate professionally with clients, opposing counsel, court personnel, and vendors
- Assist with trial preparation, including exhibit binders, trial notebooks, and filings
- Process time entries, billing, and expense reports as needed
Qualifications
- 5+ years of legal secretary experience, with a strong focus on civil litigation
- Solid knowledge of California and federal court rules, filing procedures, and deadlines
- Advanced proficiency in Microsoft Office Suite (Word, Outlook, Excel)
- Experience with document management and billing systems (e.g., iManage, NetDocuments, Elite, or similar)
- Excellent proofreading, formatting, and organizational skills
- Ability to manage multiple priorities and meet deadlines with minimal supervision
- Strong communication skills and a professional, team-oriented approach
Preferred Qualifications
- Experience in a mid-sized or national law firm environment
- Trial preparation experience strongly preferred
- Familiarity with e-discovery platforms and litigation support tools
Work Environment
- Fully onsite position in the Irvine office
- Collaborative, team-driven culture with a strong emphasis on professionalism and client service
Compensation & Benefits
- Salary range: $85,000 – $100,000, depending on experience
- Comprehensive benefits package including medical, dental, vision, 401(k), and paid time off
- Opportunities for professional growth within a national platform
Equal Opportunity Employer/Veterans/Disabled
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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
- • San Francisco Fair Chance Ordinance