Grants Section Manager 2025-02276

Grants Section Manager

The Wyoming Game and Fish Department is seeking a Grants Section Manager to join the accounting team in Cheyenne, WY. As the Grants Section Supervisor, this position provides and applies subject matter expertise in the development, administration, monitoring, and compliance verification of all federal and non-federal grants, sub-grants, cooperative agreements, memorandums of understanding, special use permits, leases, conservation easements and right-of-ways, including the USFWS comprehensive management plan for federal funds. The position is responsible for supervision and leadership support to four (4) direct reports. The position also serves as an internal cost accounting systems expert on purpose, functionality, and criticality for the tracking and management of all agency expenditures.

The listed functions are illustrative only and are not intended to describe every function which may be performed in the job level.

• Oversee and assist with administration, compliance monitoring, and reporting for the PR / DJ USFWS federally funded program totaling up to $25M annually. Activities include oversight of the application of federal assistance, annual work plans, environmental compliance, review, and allocation of federal apportionments, tracking and allocation of program expenditures and income, monitoring for diversion of funds and eligibility compliance, annual reconciliation and reporting requirements, annual license certification, FFATA, and risk assessments.
• Ensure programmatic and financial reporting is completed and submitted in accordance with state and federal regulations. Responsible for the financial accountability of up to $50 million dollars of the Department's funding. Collaborates with, assists, and provides direction to all agency personnel and partners in the planning, development, management, and preparation of grant applications, budgets, work plans, environmental impact documentation, and reports. Develops strategic plans and other work plans needed to achieve the goals of the grants section and the Department.
• Supervise one Federal Aid Coordinator (FIAC10), two Grants Analysts (FIAC09), and one Grant Support Specialist (FIAC08). Responsible for the preparation of all goals, midterm appraisals, and annual performance appraisals. Establish timelines and processes for effective workflow. Communicates frequently with the Fiscal administration the status of grant section activities regarding the operations of the grants section.
• Conduct timely training sessions for all section employees regarding new or changed federal and state laws, regulations, rules, and processes to ensure consistent application both financially and programmatically.
• Review and provide guidance in the development of funding documents to ensure budgetary capacity and monitoring, meet match requirements, documentation standards, and compliance issues are accurately tracked. Compile, review and evaluate financial information regarding various program expenditures and revenues for grant-required reporting and budgetary and management purposes. Keep apprised of and communicate relevant information regarding new or changed state and federal requirements related to third-party funding to ensure compliance with audit requirements. Visit project sites with field personnel, funding cooperators, and auditors to ensure compliance from a financial and regulatory standpoint.
• Participate in the development and implementation of new and / or modified internal systems and processes, including upgrading and rewriting of the seven components of PPCAS and document management system related to grant and agreement workflow and retention processes. Learn and train section employees on various external systems and processes to meet funding partner requirements including grant application, award administration, and final reporting. Identify, propose and implement efficiency improvement in both internal and external processes in a continuous effort to enhance business practices and manage workload.
• Work closely with the Chief Financial Officer and General Accounting Manager to maintain the integrity of the program participation cost accounting system (PPCAS) which ensures effective and reliable capture, allocation, and reporting of all agency expenditures.
• Assist fiscal division administration with the required reporting for all federal revenue and expenditures by the department on a quarterly and annual basis for state audit reporting requirements. Prepare annual federal A133 notifications to all recipients of federal funds for review and distribution.
• Participate in ongoing State of Wyoming audits and every 6-year OIG comprehensive audits which require compilation of all documentation requested and engagement with OIG auditors in all components of the audit process.
• Monitor assigned grant section staff to ensure that projects and budgets are established, reviewed, and closed as required. Reviews and approves monthly accounting reconciliations prepared by section employees to ensure any financial report discrepancies have been identified, required matching funds have been accounted for, and funding distributions have been applied correctly.
• Develop a comprehensive understanding of the system's purpose, functionality, and structure regarding data relationships within and between other internal financial systems. Monitor the maintenance of data tables and validation assignments to include project codes, funding sources, splits, and vehicle and personnel billable rates.
• Oversee the management of all documents for other programmatic agreements to include, including memorandum of understandings, memorandum of agreements, cooperative agreements, cost-share agreements, leases, right-of-ways, easements, barters, and contracts.
• Identify and assign grant section representation for agency working groups such as the Habitat Technical Advisory Group, USFWS Wildlife & Sportfish Restoration program, and Wyoming Governor's Big Game License Coalition to include assignment of deliverables / tasks necessary to meet program deliverables.
• Advise the General Accounting Manager and Chief Financial Officer on financial systems matters related to grant and agreement compliance. Establish and maintain effective working relationships with department executive staff, internal and external customers, and other agency personnel.

Preference will be given to those with a Bachelor's Degree (typically in Business), plus three years of professional work experience in grant management, both federal and non-federal. Preference will also be given to those with prior supervisory experience.

Must have a valid driver's license.

Knowledge of relevant federal statutes, regulations, and policies; Wyoming statutes; Commission regulations, policies, and processes; Legislative processes; WGFD strategic plan, goals, objectives, procedures, and overall operations.

Knowledge of human resource management and state personnel rules related to employee supervision, including but not limited to, performance appraisal, fair labor standards, and disciplinary procedures.

Knowledge of Generally Accepted Accounting Principles as they are applied to government accounting systems, basic accounting, business principles, budgets and cost controls.

Able to assist in the planning, development, management, and direction of various grants and contracts.

Knowledge of federal grant requirements, including audit and reporting requirements.

Knowledge of and experience with federal grants and forms, SF425, SF270, SF424

Able to interpret and facilitate compliance with federal, state, and agency requirements.

Knowledge of cost accounting concepts.

Able to solve problems, work independently, prioritize multiple tasks, and manage a high volume of work for themselves and their staff to meet daily, weekly, monthly, and annual requirements.

Able to apply project management skills to the operation of the grant section.

Able to assure documents meet the Attorney General's requirements.

Able to assist in the development of division / agency goals, objectives, and outcomes.

Able to maintain adequate communication within the section, fiscal supervisors, and other divisional personnel at all levels.

Able to proactively anticipate and facilitate changes needed in internal procedures based on internal and external influences.

Able to monitor and review the work of section and department employees to determine when corrections, additional information, or other modifications are required.

Skilled in oral and written communication for a technical and non-technical audience.

Able to convey complex information to a variety of audiences.

Skilled in interpersonal relations.

Skilled using MS Office products and custom database systems.

Education : Bachelor's Degree (typically in Business)

Experience : 1-3 years of progressive work experience (typically in Business) with acquired knowledge at the level of a Grants & Contract Administration Manager I

OR Education & Experience Substitution : 4-7 years of progressive work experience (typically in Business) with acquired knowledge at the level of a Grants & Contract Administration Manager I

Certificates, Licenses, Registrations : None

This position works in a standard office environment with occasional statewide travel required.

Successful applicants for employment must pass a background check prior to the appointment.