Financial Assistant

Primary Purpose:

To support the daily financial operations of the Head Start program and perform general adminstrative duties as a member of the program's administrative team.

Qualifications:

Education/Certification:

• High school diploma or GED certificate, some college preferred

Special Knowledge/Skills:

• Ability to communicate effectively (verbal and written) using proper English grammar
• Ability to operate a calculator, personal computer and other office equipment as required
• Ability to work with numbers in a rapid and accurate manner
• Ability to organize, prioritize and meet established deadlines
• Ability to maintain well-organized, accurate, auditable records

Experience

• Three years bookkeeping training and/or experience

Major Responsibilities and Duties:

• Model HCDE and Head Start's mission, vision, and values.
• Assist the director with accounting transactions and budget amendments including monitoring expenditures to ensure compliance with the Head Start budget.
• Prepare and process payment authorizations for the Head Start division.
• Monitor financial transactions for accuracy and report issues and concerns to the director as needed.
• Perform data entry including, but not limited to, form requisitions, printing requisitions, and purchase orders.
• Maintain thorough systematic physical and computerized records of financial transactions of the Head Start division.
• Research and resolve all payment issues.
• Prepare budget binder for monthly Policy Council meeting.
• Serve as custodian of petty cash and maintain a Notary Public Commission.
• Serve as backup to the Administrative Assistant.
• Perform other duties as assigned.