Executive Assistant to CEO

Our company is a startup, and we are hiring a new team for our new office.

Please do not apply if you do not fall into the above criteria. It will help save both your time and the selection team's time.

Thank you

What You Will Be Doing

Administrative Duties :

• Manage executive schedules, including meetings, appointments, and travel arrangements.
• Handle sensitive information with discretion and professionalism.
• Provide support for CEO-initiated special projects.
• Prepare reports, presentations, and documents.
• Organize and maintain electronic and paper filing systems.

Managerial Duties :

• Supervise administrative staff to ensure efficient office operations.
• Oversee project management tasks, coordinating team activities and monitoring timelines.
• Assist in budget preparation and expense tracking.
• Coordinate project-based work and follow up on tasks and deadlines.

Meeting Coordination :

• Schedule and organize meetings and events for the CEO, including agendas, minutes, and follow-ups.
• Coordinate logistics for team events, conferences, and other meetings.

Communication :

• Serve as the point of contact among executives, employees, clients, and external partners.
• Draft and distribute emails, memos, letters, and forms.

Problem Solving :

• Conduct research and compile information as needed.
• Address and resolve administrative or operational issues.
• Assist in decision-making by providing timely and accurate information.

Travel Management :

• Arrange travel, accommodations, and itineraries for executives.
• Prepare travel expense reports and ensure timely reimbursement.
• Be ready to travel domestically and internationally, if required.

Other Duties :

• Handle special projects assigned by executives.
• Manage office supplies and inventory.
• Track daily expenses and prepare reports.
• Perform other related duties as needed.

Bonus Points for Familiarity with

Knowledge of tools like Canva, AI tools, and PowerPoint presentation, Slack, MS Teams, and Deep knowledge of Research processes.

Educational Requirement

Skills and Qualifications :

• Previous experience as an Executive Assistant, Personal Assistant, Office Assistant, or in another relevant administrative role.
• Strong organisational skills with the ability to multi-task and manage time effectively.
• Excellent communication skills, both written and verbal.
• Proficiency in Google Docs, Microsoft Office and other office productivity tools, with aptitude to learn new software and systems.
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.

The Salary (CTC) offered : 2to 2,40,000 / - Annually, Maximum

Working Days

Monday to Friday (5 days a week)

Working Hours

8 hours a day, excluding breaks.

Public holidays as per yearly planning. flexible hours, Tea-coffee,professional development opportunities, paid leaves and a decent working environment.

Job Summary

Location

Mohali

Job Type

Full-Time

Job Type

Full-Time

Date posted

posted on 30-Jun-2025

Date posted

posted on 30-Jun-2025

Experience

1 Year(s)

Experience

1 Year(s)

Working Hours

8 hours a day, excluding breaks.

Working Days

Monday to Friday (5 days a week)

Vacancy

No.of Vacancy : 1

Vacancy

No.of Vacancy : 1

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The Application Process

Apply by clicking on the Apply Now button and filling up the form. Attach your latest resume, and the HR department will review it. Once shortlisted, applicants will be invited for a face-to-face interviewto understand their motivation, communication skills, and learning mindset.

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