2025 Administrative Assistant - Community Development

Administrative Assistant

The City of Oregon City has an amazing opportunity for an Administrative Assistant to join the Community Development Department. Applicants are encouraged to submit their application materials as soon as possible. Community Development is responsible for working with the community to guide growth and development in Oregon City. We are a small but mighty department comprised of the Planning Division and Building Division. The Community Development Director is the department head. The Administrative Assistant position is an exciting opportunity to support these two divisions in complex future facing projects such as housing and development policy and code updates and providing customer service for people looking to develop their property. As the Administrative Assistant in this dynamic and energetic department, you will be one of the first people to greet customers at the counter, on the phone, or through email. You will answer questions and provide accurate information about Community Development processes and policies. You will support the director, two managers, and the entire staff with various administrative tasks such as :

• Phones and front desk coverage
• Contract tracking, purchasing, and invoicing
• Application and payment intake
• Respond to public information and records requests
• Archive records
• Updating webpages
• Prepare and distribute land use and public hearing notices

This position will also support, setup, coordinate, and clerk all commissions, boards, and committees staffed by Community Development. This consists of the Planning Commission, Historic Review Board, Natural Resource Committee, Citizen Involvement Committee, and the Developer Stakeholder Group. These meetings are typically in the evening hours (with the exception of the Developer Stakeholder Group) and can run until 10 : 00 p.m. All boards and committees currently meeting in person, with a virtual / hybrid option for the public. This is a great opportunity to fill a critical role in Oregon City's Community Development Department. Come join us!

Knowledge and Skills :

Abilities :

Physical Abilities :

Education and Experience :

The position typically requires knowledge equivalent to completion of college-level business courses and four years of progressive administrative specialist experience. May require a valid driver's license.

Working Conditions :

Work is performed indoors where minimal health and safety considerations exist.

The City of Oregon City is an Equal Opportunity Employer. Equal employment opportunity : People of underrepresented groups are encouraged to apply. All qualified persons will be considered for employment without regard to race, color, religion, sex, national origin, age, marital status, familial status, gender identity and expression, sexual orientation, disability for which a reasonable accommodation can be made or any other status protected by law. Assistance will be gladly provided upon request for any applicant with sensory or non-sensory disabilities.