Administrative Operations Manager

Posting Number : S14193P

Working Title :

Administrative Operations Manager

Department :

PSO-Carl Vinson Inst of Govt

About the University of Georgia :

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https : / / www.uga.edu / ) . The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College / Unit / Department :

The UGA Carl Vinson Institute of Government – Who We Are

As a Public Service and Outreach unit at the University of Georgia, the UGA Institute of Government contributes directly to the university’s overarching public service mission of improving people’s lives by helping to create jobs and prosperity, developing leaders, and addressing critical issues. This public service mission, and the Institute of Government’s role in its success, is at the heart of UGA’s land-grant and sea-grant mission to serve the State of Georgia and its residents.

We have a team of experts who inform, inspire, and innovate every day so that governments, large and small, can be more efficient and responsive to their citizens, address current and emerging challenges, and serve the public with excellence. We are uniquely positioned to provide impartial support to local governments and state agencies and convene multidisciplinary and intragovernmental groups to plan for and address many of the challenges faced by communities across Georgia.

Our areas of expertise and focus include workforce and economic development; infrastructure and community resilience; government operations and organizational effectiveness; measuring and reporting on impact and outcomes; building skills, knowledge and capacity of government leaders and teams; and maximizing technology and data for governments and their leaders.

Whether it is through our award-winning PROPEL (Planning Rural Opportunities for Prosperity and Economic Leadership) program for rural communities, our CyberArch student program that helps Georgia communities increase their cybersecurity, our efforts to build a visionary plan for military and community partnerships to spur economic prosperity and resilient infrastructure, our financial management certificate program to build the capacity of public officials, or hosting educational events about e-mobility strategies for local governments …. We Know Georgia. Fulfilling our land-grant and sea-grant mission to serve the State of Georgia is more than a project. It’s our purpose.

We are growing and excited to add individuals to our team who share our commitment to public service – building stronger communities, inspiring economic resilience, and improving quality of life for communities across Georgia and beyond.

Our Culture – How We Operate

We disseminate knowledge through research, scholarship, and instruction. We collaborate internally across our areas of expertise and across the university with academic researchers to bring best practices and expert insights to the governments and communities we serve. We are committed to fielding a team of experts who have a variety of professional and academic experiences and are grounded in our culture of excellence and approach our work with Georgia’s governments in a comprehensive and objective fashion.

College / Unit / Department website :

www.CVIOG.uga.edu

Posting Type : External

Retirement Plan : TRS or ORP

Employment Type : Employee

Benefits Eligibility :

Benefits Eligible

Full / Part time : Full Time

Additional Schedule Information :

Normal business hours are M-F, 8-5. After hours may be needed on occasion.

Advertised Salary :

Commensurate with Experience

Posting Date : 09 / 29 / 2025

Open until filled : Yes

Proposed Starting Date :

12 / 01 / 2025

Location of Vacancy :

Athens Area

EEO Policy Statement :

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu ).

USG Core Values Statement :

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https : / / www.usg.edu / policymanual / section8 / C224 / #p8.2.18_personnel_conduct .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https : / / www.usg.edu / policymanual / section6 / C2653 .

Classification Title :

Business Services Pro II

FLSA : Exempt

FTE : 1.00

Minimum Qualifications :

Bachelor’s degree in a related field or equivalent and 2 years of professional experience

Position Summary :

The Administrative Operations Manager – Director’s Office is responsible for supervising and coordinating the administrative functions of the Director’s Office at the Institute of Government. The administrative functions cover a wide range of focus including logistical, financial, donor and alumni relations, faculty affairs and all incoming inquiries into the Director’s Office. The incumbent will serve as the primary administrative, project and support staff for the Director including monitoring internal and external deadlines. The Administrative Operations Manager will also facilitate communications for the Director’s Office, in partnership with the Associate Director for Finance and Administration.

Major responsibilities include prioritizing and managing the Director’s complex workflow, calendar, and travel, serving as the initial point of contact with the office and preparing a variety of documentation for the Director, supporting promotion processes, compiling information for annual reporting for strategic planning, and meeting materials. The incumbent will support the Director with various initiatives and special projects including the Biennial Institute for Georgia Legislators, the Georgia Legislative Leadership Institute, and other strategic initiatives, as needed. The Administrative Operations Manager will coordinate business operations and financial workflow for the Director’s Office, working with the appropriate Business Manager and the Fiscal Affairs team.

Knowledge, Skills, Abilities and / or Competencies :

The Administrative Operations Manager position for the Director’s Office is a highly responsible and visible position. The role is designed to ensure operational excellence within the Director’s Office and effectively coordinate with internal and external partners and stakeholders.

Success in the role demands a mix of interpersonal, organizational, and execution skills to navigate the complex and competing administrative and operational needs of the Director’s Office.

• Ability to anticipate the needs of the Director and proactively address those needs
• Ability to communicate with impact and influence, both verbally and in writing
• Ability to foster trust and build relationships across all levels of the organization : leadership, faculty, staff, and external partners
• Proven organizational skills; demonstrated ability to manage competing priorities and meet deadlines
• Self-starter who embraces innovation and problem-solving
• Ability to manage confidential information with discretion
• Proficient with computer skills and the Microsoft Office Suite of products
• Knowledge of core administrative processes—meeting preparation and management, procurement, invoicing, payment processing and related financial transactions

Physical Demands :

Standard office environment.

Is driving a responsibility of this position? :

No

Is this a Position of Trust? :

Yes

Does this position have operation, access, or control of financial resources? :

Yes

Does this position require a P-Card? :

No

Is having a P-Card an essential function of this position? :

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? :

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) :

Yes

Credit and P-Card policy :

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website .

Background Investigation Policy :

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website .

Duties / Responsibilities :

Strategic and Operational Coordination

Percentage of time : 30

Duties / Responsibilities :

Strategic Communications & Relationship Building

Percentage of time : 30

Duties / Responsibilities :

Project and Process Management and Execution

Percentage of time : 30

Duties / Responsibilities :

Reports and Presentations

Percentage of time : 30

Contact Details :

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name :

Tracy Harper

Recruitment Contact Email :

trharper@uga.edu