Project Coordinator: Facilities and Operations

Project Coordinator: Facilities and Operations

Location: Fluke Park - Everett

Reports to: Building Services Manager and Facilities Director

POSITION OVERVIEW

We are seeking a highly organized, adaptable, and proactive Project Coordinator to join our team. This role supports both the Facilities and Operations organizations by coordinating projects, streamlining workflows, and ensuring effective cross-functional communication.

The ideal candidate is resourceful, detail-oriented, and thrives in a fast-paced environment. This position plays a key role in supporting project execution, managing operational logistics, contributing to employee engagement initiatives, and ensuring smooth day-to-day coordination across teams. This is a dynamic and evolving role that requires strong technical skills, accountability, independence, and a problem-solving mindset. The Project Coordinator will collaborate closely with multiple departments, support leadership in project-driven work, and help maintain a positive and efficient workplace culture.

QUALIFICATIONS

• Strong technical skills in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, SharePoint), Adobe, Visio, MIRO, Oracle, iBuy, and Concur
• Excellent organizational and time-management skills
• High attention to detail and accuracy
• Ability to work independently and proactively
• Comfortable in a fast-paced and evolving environment
• Strong written and verbal communication skills
• Ability to analyze issues, troubleshoot, and develop effective solutions
• Customer-focused and collaborative mindset
• Experience supporting project-based work or cross-functional initiatives
• Ability to support engagement and culture-building activities

KEY RESPONSIBILITIES

Facilities Project Coordination (25%)

• Coordinate and support Facilities projects, ensuring timelines, tasks, and deliverables are organized and completed on schedule.
• Serve as the backup coverage for the front desk, ensuring visitor and communication workflows remain uninterrupted during assigned times.
• Oversee Facilities-related workflows such as supply procurement, vendor scheduling, and building-related requests.
• Support Facilities finance processes by tracking purchase orders, invoices, and financial documentation within Oracle/iBuy.
• Coordinate activities related to the Vehicle Fleet and Certificates of Insurance, including data tracking, scheduling, and documentation.
• Assist with Facilities initiatives, continuous improvement work, and cross-functional project needs.

Operations & Cross-Functional Project Support (75%)

• Assist Operations leadership and project owners with organizing, scheduling, and tracking project activities across multiple workstreams.
• Coordinate project meetings and workshops, including agenda preparation, materials, logistics, and follow-up action items.
• Manage timelines, schedules, and documentation for ongoing operational initiatives.
• Coordinate vendors, procurement workflows, and purchase order processes to support projects and operational needs.
• Support new hire onboarding activities by coordinating logistics, schedules, and team readiness tasks.
• Partner with Operations and Facilities to plan and execute team events, culture initiatives, and engagement-related projects.
• Support travel coordination and T&E compliance as part of project-related logistics.
• Maintain and update operational tools such as org charts, team contact lists, project dashboards, and internal communication resources.
• Oversee distribution of internal project materials, shipments, and event-related items such as SWAG or gift packages.
• Provide project coordination support to the Operations Executive Administrator during peak workloads or critical initiatives.
• Support special projects, process improvements, data tracking, and evolving operational priorities.

Fortive Corporation Overview

Fortive's essential technology makes the world safer and more productive. We accelerate transformation in high-impact fields like workplace safety, build environments, and healthcare.

We are a global industrial technology innovator with a startup spirit. Our forward-looking companies lead the way in healthcare sterilization, industrial safety, predictive maintenance, and other mission-critical solutions. We're a force for progress, working alongside our customers and partners to solve challenges on a global scale, from workplace safety in the most demanding conditions to advanced technologies that help providers focus on exceptional patient care.

We are a diverse team 10,000 strong, united by a dynamic, inclusive culture and energized by limitless learning and growth. We use the proven Fortive Business System (FBS) to accelerate our positive impact.

At Fortive, we believe in you. We believe in your potentialyour ability to learn, grow, and make a difference.

At Fortive, we believe in us. We believe in the power of people working together to solve problems no one could solve alone.

At Fortive, we believe in growth. We're honest about what's working and what isn't, and we never stop improving and innovating.

Fortive: For you, for us, for growth.

About Fluke

Fluke is leading the world in creating software, test tools and technology that will support customers today and in the future. We are a customer-obsessed market leader with a strong reputation for reliability, quality and safety.A wholly owned subsidiary of Fortive Corporation, Fluke is a global corporation headquartered in the greater Seattle area. Driven by the successful Fortive Business System, Fluke offers the passion of a startup with the resources of a Fortune 500 company. We are focused on the growth of our individual employees, teams and the Fluke brand.

We Are an Equal Opportunity Employer. Fortive Corporation and all Fortive Companies are proud to be equal opportunity employers. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity or expression, or other characteristics protected by law. Fortive and all Fortive Companies are also committed to providing reasonable accommodations for applicants with disabilities. Individuals who need a reasonable accommodation because of a disability for any part of the employment application process, please contact us at applyassistance@fortive.com.

Pay Range

The salary range for this position (in local currency) is 47,600.00 - 71,400.00