UNIT PROGRAM COORDINATOR

Job Posting

The primary purpose of this position is to serve as the primary point of contact to the squadron commander / director for administrative support programs to include but not limited to task management, cybersecurity liaison (CL), Government Travel Card (GTC) program, Defense Travel System (DTS) administrator, and Government Purchase Card (GPC) program. Responsibilities Directly assists the commander / director in the management of all administrative support program functions. Administers programs and serves as the primary source of information. Serves as the resident subject matter expert for all mandated administrative support programs. Ensures unit program compliance with regulations, laws, policies, and squadron commander directives. Serves as a unit liaison to the military and civilian personnel offices. Assists the commander / director in the performance of administrative functions associated with the supervision of military and civilian employees (i.e. Coordinating personnel assignments, promotions, and performance evaluation products, etc.). Performs other clerical and administrative work in support of the office / organization. Develops, establishes, updates, and maintains office procedures and records / files of various types to ensure effective and efficient operation of the office.

Requirements Conditions of Employment Qualifications In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions. SPECIALIZED EXPERIENCE : Applicants must have at least one (1) year of specialized experience at the next lower grade GS-05, or equivalent in other pay systems. Examples of specialized experience includes serving as the primary point of contact for administrative support programs such as cybersecurity liaison (CL), Government Travel Card (GTC) program, Defense Travel System (DTS) administrator, drug demand reduction program, health care program, fitness program, Government Purchase Card (GPC) program, safety program, Automated Data Processing Equipment (ADPE) accounts, security program, supply program, civilian timecard program and unit recognition program. Ensure all actions are accomplished and if problems exist, identify other alternatives as needed. Independently noting and following-up on commitments made at meetings / conferences; Use correct grammar, spelling, punctuation, capitalization, and format to prepare and edit written correspondences and reports. Use various office automation to produce a wide range of documents that often require complex formats, such as graphics or tables within text, to edit and reformat electronic drafts, and to update and revise existing databases or spreadsheets. FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS : Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-05 level is required to meet the time-in-grade requirements for the GS-06 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks. NOTE : Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirements. KNOWLEDGE, SKILLS AND ABILITIES (KSAs) : Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and / or competencies in the following areas : Knowledge of the organizational and functional responsibilities and operations of an organization. Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, databases, and graphs. Skill in fact-finding, problem analysis, problem resolutions, and development of concrete action plans to solve problems. Ability to gather, analyze and present facts, communicate effectively, using tact and courtesy and possess the ability to plan, organize work, and meet deadlines. Ability to plan and organize management programs and functions of an organization.