Central Office Receptionist
Alabama State Department of EducationPike Road, AL, US1 day ago
Job type
- Full-time
Job descriptionHigh school diploma. Two (2) or more years of experience in a comparable position. Ability to meet the suitability criteria for employment and / or certification / licensure under the Alabama Child Protection Act of 1999 and Act No. 20026457. Knowledge of general office procedures related to organization, filing, preparation of documents, computer software programs including spreadsheets, word processing, databases, presentation software, etc. Demonstrated proficiency in oral and written communication skills. Effective interpersonal skills, with an emphasis on communication and collaboration with a wide variety of people and groups. Ability to work independently, prioritize tasks, and perform assignments as directed with accuracy, attention to detail, and within established time frames. Comprehensive knowledge of office management, office procedures, correspondence, scheduling, reporting and business communication. Comprehensive knowledge of school system policies and procedures. Ability to use technology to communicate, to manage data, and to produce / submit required reports, correspondence, and / or financial information. Physical strength, mobility, dexterity, stamina, and acuity to perform job responsibilities. Ability to be punctual and in regular attendance. Such alternatives to the above qualifications as the Board may require. Demonstrates support for the school system and its vision, goals and priorities. Manages correspondence, calendars, reports, budgets, discretionary funds, travel arrangements, reimbursements, and agendas for the administrator assigned. Assists assigned administrator in preparation and maintenance of budget for department or program. Prepares purchases orders, contracts, and requisitions for department supplies and / or services as directed. Participates in strategic planning and operations for departmentS as requested. Manages leave information for department employees as assigned. Prepares conference room and board room for meetings. Checks the mail daily to include the post office box. Ensures copy rooms, work rooms, mail rooms, and files rooms are properly stocked with copy paper and supplies. Orders and maintains needed office supplies. Manages district shredding schedule. Answers questions, and responds to requests from the schools and general public; resolves issues or refers requests as appropriate. Produces, records, and responds as directed correspondence, research, reports, notices, recommendations and materials needed for efficient office operations. Maintains accurate electronic and non-electronic filing systems of needed reports, minutes, correspondence, information, confidential records, records, schedules, and data as directed. Obtains, gathers, organizes, and prepares for presentation pertinent data and information as needed. Communicates effectively and manages office communication processes as directed using telephones, voicemail, electronic mail, postal and / or delivery services, intra-campus delivery and other means as directed. Performs duties and represents the system and department in a courteous, positive and professional manner. Arranges for technical support, servicing, and effective operation of office technology and office machines. Attends and participates in meetings as directed. Takes and transcribes dictation as needed. Maintains appropriate confidentiality regarding school / workplace matters. Demonstrates initiative in identifying potential problems and / or opportunities for improvement in areas of responsibility. Reports potential problems, unusual events, or work irregularities to appropriate administrative or supervisory personnel. Responds to inquiries, requests, constructive feedback, concerns and / or complaints in a timely and positive manner. Maintains and submits reports, records, and correspondence in a timely and accurate manner. Properly uses and cares for equipment and material resources of the school system and effectively supervises and monitors others in the care, maintenance, and use of tools, equipment, and inventory. Uses effective collaboration skills to work as a productive team member. Serves on school system committees, task forces, and representatives groups as required. Adheres to school system rules, administrative procedures, local board policies and state, federal, and local regulations. Reports absences and takes leave in accordance with board policies and procedures. Performs any other job-related duties as assigned.
Empowering Minds, Shaping Future Leaders
Our Vision : We are dedicated to a culture of excellence that enables individuals to reach their full potential. Firmly rooted in our community, our goal is to be a premier institution that fosters greatness in every member while proactively addressing the needs of our school community.
Location : Pike Road Central Office
Reports To : Administrative Assistant To The Superintendent
FLSA Status : Non-Exempt
Terms : 240-Day Appointment Compensated In Accordance With The Board Approved Salary Schedule
Job Goals
- To assist designated school system supervisor(s), managers, or other designated staff members by performing efficient and effective office management, correspondence, problem solving, organizational and clerical tasks.
- To effectively and efficiently manage projects, schedules, and information to achieve the goals of the school system and to maximize student achievement.
Qualifications
Performance Responsibilities
Evaluation
Job performance will be evaluated in accordance with provisions of the State Department of Education and / or Pike Road Board of Education policy on evaluation of classified personnel.
The Pike Road Board of education does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities, and provides equal access to the Boy Scouts and other designated youth groups.
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Office Receptionist • Pike Road, AL, US
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