Administrative Assistant

Job Description

Job Description

We are looking for a meticulous Administrative Assistant to join our team in Albany, New York. In this contract position, you will play a vital role in supporting legal processes by forming corporations, obtaining official documents, and ensuring compliance with state regulations. This opportunity is ideal for someone who enjoys working in a fast-paced environment and is eager to contribute to organizational success.

Responsibilities :

• Facilitate the formation of corporations and other entities by preparing and filing necessary documents with the Department of State.
• Manage requests for official documents such as Certificates of Incorporation and Good Standing reports from various states.
• Coordinate with clients to gather information and ensure accurate documentation for legal and administrative purposes.
• Conduct research to retrieve missing documentation or verify the status of existing entities.
• Assist in organizing and maintaining records related to corporate filings and compliance.
• Provide administrative support to team members by handling word processing, filing, and other clerical tasks.
• Serve as the first point of contact for visitors, ensuring a welcoming and organized environment.
• Manage calendars and schedules, including meeting coordination and deadline tracking.
• Perform internet-based research to support client needs and organizational projects.
• Strong communication and organizational skills with attention to detail.
• Proficiency in using computer applications, including word processing, spreadsheets, presentation software, and database systems.
• Experience in administrative assistance, particularly in legal or corporate environments.
• Ability to manage calendars effectively and coordinate schedules.
• Familiarity with ordering office supplies and maintaining operational efficiency.
• Competency in conducting internet research and retrieving accurate information.
• Previous experience with administrative tasks such as filing, document preparation, and record keeping.
• General understanding of legal processes related to corporate compliance and document requests.