Office Manager - Police Department

COOKEVILLE POLICE DEPARTMENT

Job Summary :

Manages office for the Chief of Police.

Examples of work performed : Manages the command office for the Chief of Police and command staff; schedules and maintains calendar for the Chief of Police; answers phone and provides information to callers or directs to appropriate personnel; files reports with state and to the Human Resources Department as appropriate; distributes mail; prepares and balances ledger sheets for deposit; maintains records for department, prepares accounts for payment; independently assembles data and prepares reports; provides assistance to al l other department personnel; initiates reports / forms as needed with department special events; maintains all department personnel records and personnel actions; performs functions relative to alarm management program; manages asset forfeitures; manages wrecker and taxi permits; prepares and submits payroll; manages all aspects leave time. Performs related work as required.

Required Knowledge and Abilities :

Knowledge of business English, math, and spelling skills

Knowledge of bookkeeping and accounting skills

Knowledge of office practices, procedures and equipment including computer

Knowledge of operational duties of each division within the department

Knowledge of State and Federal laws and administrative requirements

Ability to evaluate situations and make decisions

Ability to communicate effectively both orally and in writing

Ability to assist with department special events

Ability to work effectively with the public

Ability to work independently without specific instruction

Ability to use discretionary judgment in dispensing information

Ability to establish and maintain an effective working relationship with co-workers and the public

Qualifications :

The required knowledge, skill, and abilities to satisfactorily perform job duties are normally acquired through attainment of an Associate's degree in public administration, business, or related discipline plus three to four years of office administration, accounts payable / receivable, and related experience; or an equivalent combination of education and experience.

Essential Functions :

Must have ability to manage office functions and operate general office equipment, with integral understanding of computer systems. May involve light lifting, loading and unloading. May require some work outside the office environment. Must be able to talk and hear clearly on telephone and in person.

Full Time Benefits Summary :

• Medical
• Dental
• Vision
• Paid Life Insurance
• Health Savings Account
• Flexible Spending Account
• Voluntary Benefits
• Pension and 401k Retirement Savings
• Paid Holidays
• Paid Sick time

City of Cookeville is an Equal Opportunity Employer. Hiring decisions are administered without regard to race, color, creed, religion, sex, pregnancy, sexual orientation, gender identity, age, national origin, ancestry, disability, veteran status, genetic information, or any other basis protected by applicable federal, state or local law.

Reasonable Accommodations :

Qualified individuals with known disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and certain state or local laws. If you need a reasonable accommodation for any part of the application process, please contact the Human Resources department at (931) 520-5256.