Executive Assistant to the VP of OPs, HR and Finance

Executive Assistant To The VP Of Ops, Hr And Finance

This opportunity is located within our Ensign-Bickford Aerospace & Defense Company business, a global leader of mission-critical hardware and systems solutions including precision energetics systems and innovative explosive solutions.

Job Title : Executive Assistant to the VP of Ops, HR and Finance

Job Summary : Ensign-Bickford Aerospace & Defense Company (EBA&D) is seeking a proactive, detail-oriented, and highly organized Executive Assistant to support our Vice President of Operations, Finance and HR, working in close collaboration with the Executive Assistant to the President. This role is designed as a strategic development opportunity, serving as a succession plan for the Executive Assistant to the President.

This is a fast-paced, high-visibility role where you'll play a key part in keeping our leadership team operating smoothly and efficiently. You'll also have the opportunity to contribute across departments, manage events, and support core business functions. If you're someone who thrives on variety, builds strong relationships, and takes pride in staying one step aheadthis role is for you.

Key Responsibilities :

• Provide high-level administrative support to VP Operations, Finance, and HR including calendar management, travel coordination, meeting scheduling, and expense reporting.
• Shadow and support the Executive Assistant to the President, gaining insight into executive-level coordination and strategic initiatives.
• Maintain meeting cadence by organizing 1 : 1s and functional team meetings for all three leaders.
• Coordinate internal and external events such as town halls, team-building activities, and leadership sessions.
• Assist with facilities-related projects such as renovation coordination and safety committee activities.
• Help maintain kitchen and conference room spaces in the administrative areas; manage office and site vendors as needed.
• Provide flexible administrative support to other departments as needed.
• Serve as a back-up for front desk coverage when the Receptionist is out of the office, ensuring a welcoming and professional environment.

Requirements :

Preferred Qualifications :

Ensign-Bickford Aerospace & Defense Company is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to race, religion, color, sex, age, disability, sexual orientation, genetic information, national origin, or veteran status.