Executive AssistantFrontline Source Group • Houston, TX, US

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Executive Assistant

Frontline Source Group • Houston, TX, US

30+ days ago

Job type

Full-time

Job description

Executive Assistant

Join a reputable organization as the Executive Assistant, supporting the CEO and facilitating seamless office operations. This is a full-time, hybrid position located in Houston, TX, offering a rewarding opportunity to assist executive leadership and enhance operational efficiency.

Company Profile

Values-based consulting firm specializing in professional development, leadership strategy, and organizational excellence
Delivers high-impact services to leading law, finance, and private equity firms nationwide

Executive Assistant Role

Provide direct support to the CEO, serving as a pivotal administrative resource for the team

Demonstrate exceptional organizational skills, discretion, and proactive problem-solving abilities to handle executive scheduling, meeting preparation, logistics, and internal operations efficiently

Manage complex executive calendars, appointments, and meeting logistics

Prepare the CEO for meetings by compiling reports, documents, and key insights

Ensure timely execution of follow-up tasks and prioritize the CEOs commitments

Arrange domestic travel for the CEO and assist with team travel requirements as needed

Maintain and update CRM systems, contact databases, and document archives

Take detailed notes, transcribe meeting summaries, and oversee task assignments

Support client-facing events and contribute to the preparation of presentation materials

Handle general office operations including vendor interactions, supply orders, and equipment monitoring

Oversee team expense reports and establish standard operating procedures for enhanced efficiency

Assist in creating and editing reports, internal documents, and PowerPoint presentations

Support the CEO in civic, leadership, and professional commitments

Drive special projects and handle ad hoc tasks in a dynamic work setting

Executive Assistant Background Profile :

Bachelors degree required

Minimum of 5 years of experience supporting C-suite executives in a fast-paced, high-expectation environment

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); proficiency will be assessed

Familiarity with LinkedIn, QuickBooks, and HubSpot is advantageous

Strong organizational skills, attention to detail, time management, and multitasking abilities

Excellent written and verbal communication skills; must pass grammar and communication assessment

Displays discretion, professionalism, integrity, and confidentiality

Tech-savvy with a willingness to learn new tools and systems

Positive, team-oriented demeanor with strong interpersonal and relationship-building skills

Comfortable in a small office environment with hybrid work flexibility

Authorization to work in the U.S. and successful completion of a background check

Features and Benefits of Client

Competitive salary with annual bonus potential

20 days of PTO annually (vacation and sick leave)

Simple IRA retirement plan with 2% company match

Monthly healthcare stipend

Hybrid work schedule with in-office presence in central Houston

Collaborative team environment promoting transparency, growth, and trust

Engaging role with direct access to executive leadership and the opportunity to drive real impact

Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor any visas.

Disclaimer : Sensitive and personal data will not be requested until a job offer is made and accepted. If you ever doubt the validity of our job postings, we encourage you to call one of our branch locations to verify the status on any job.

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Executive Assistant • Houston, TX, US

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