Executive Assistant

Executive Assistant

The Executive Assistant plays a vital role in supporting the governance, leadership, and membership functions of Bent Tree Country Club, a premier private country club. This position provides high-level administrative and executive support to the General Manager / COO, Board of Directors, standing committees, and membership coordination, ensuring smooth and professional operations aligned with the club's values, culture, and standards of excellence.

The ideal candidate is polished, discreet, and detail-oriented, with experience in a high-end hospitality or club environment. They will serve as a liaison between the executive office, board members, committees, and club members, helping maintain exceptional member relations and governance practices.

Key Responsibilities

Board & Committee Support

• Coordinate board and committee meetings, including invitations, agenda creation, documentation preparation, and room or virtual setup.
• Take and prepare formal meeting minutes; ensure timely follow-up on decisions and action items.
• Maintain current records of board and committee rosters, schedules, charters, and governance documents.
• Facilitate the onboarding of new board and committee members and ensure access to orientation materials.
• Act as the central communication point between the board, management, and committees.

Executive & Operational Support

Membership Relations

Qualifications

Education & Experience

Skills & Competencies

Work Environment & Expectations

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.