Payroll Specialist
- Full-time
- Quick Apply
Job Description
Temporary Payroll Specialist
This role is responsible for processing semi-monthly payroll on time, accurately, and in compliance with government regulations, and all related activities. The ideal individual will have payroll experience, analytical ability, a critical eye for detail and 100% accuracy. They will work in conjunction with and support the Finance and Human Resource teams. May assist with other accounting functions / task as the needs arise.
Onsite : Santa Ana, CA office
Pay range : $28-$38 per hour
Essential Duties and Responsibilities
- New hires, terminations, changes to existing employee information.
o Verify employee documents are complete and accurate pertaining to legal name, TIN, banking, job title, department, reporting manager, payrate, work calendar / hours.
o Review benefit enrollment data details.
o Enter or review employee record in NetSuite, electronic timeclock and 401k contributions.
§ Payroll items (earnings, taxes, deductions, company contributions, time-accruals (sick / vacation)
§ W-4 (Setting up new tax jurisdiction if necessary)
§ Time-Off plan (sick and vacation)
§ Benefit deductions and company contributions.
o Enter expense and spending limits.
o Upload new employee information to 401k enrollment or upon termination.
o Process payroll including handling employee absences in c ompliance with government regulations, and all related activities (sick, vacation, holiday, etc.).
o Review hourly employees’ timecard and correct any time punch errors as necessary.
o Communicate to managers to approve timecards for their hourly direct reports and notify managers of timecard concerns (to include meal penalties).
o Run 401k current deferral election change report and update employee record in NetSuite and post report to SharePoint folder.
o Review and analyze payroll to ensure any discrepancies or errors are corrected or brought to the supervisor’s attention for discussion prior to committing payroll
o Create payroll batch in NetSuite and commit after review with supervisor.
o Run payroll reports and post to SharePoint.
o Run and upload 401k contribution report to 401k provider.
o W-2 to General Ledger reconciliation and verification with SuitePeople (Ceridian)
o 401k Year-end reconciliation and accrual; communicating audit results with 401k Admin (Newport)
o ACA 1095 validation communicating results with benefits administrator (Burnham)
Qualifications Required for Position
Work Environment
Requirements
Qualifications Required for Position
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