Court Office Clerk

Court Office Clerk

The Court Office Clerk responsibly performs a variety of clerical and administrative support assignments in data entry of tickets, motions, hearings, notices and maintenance of files. Technical responsibility for performing varied financial transactions work. Work is performed under the general direction of a supervisor. Successful applicant must be able to work independently with minimal supervision.

Essential Functions of Work :

• Receives customer payments; answers customer questions; recommends adjustments to customer accounts to a supervisory authority. (67%)
• Enters data from cases filed in Municipal Court into case management and Full Court Systems. (10%)
• Enters and disseminates sentencing data to the receipts department, police department, state and other external agencies in conjunction with state law sentencing requirements. (5%)
• Processes subpoenas and requests for records filed by external agencies (10%)
• Receives inquiries from the public, or any agency, by letter, telephone, or in person and furnishes the proper information or directs inquiry to the proper source. (5%)
• End of day balancing includes : (1%)
• Prepares and / or records, receipts, invoices and other related financial documents.
• Maintains a complete set of accounts, including journals, general and other ledger accounts.
• Sorts, checks, verifies and enters data into computerized records; computes, files and indexes various data; verifies payments.
• Verifies, analyzes and reconciles accounts.
• Balances receipts, receives and disburses money; records financial transactions; and reconciles errors in various accounting records.
• Assists with departmental projects as requested by supervisor. (2%)

Education and Experience :

High School diploma or equivalent. NECESSARY SPECIAL QUALIFICATIONS

Requirements of Work :

Core Competencies :

Supervisory Responsibility :

This position does not supervise staff.

Work Environment :

Work is performed primarily in an office environment.

Physical Demands :

While performing the duties of this job, the employee is frequently required to stand, walk, sit, bend, twist, reach, ride and perform similar body movements. Must have the ability to perform light physical work and to lift and carry up to 25 pounds at a time; the possession of hand / eye coordination sufficient to operate a personal computer, office equipment and a motor vehicle; the ability to talk and hear in person or by telephone; and the ability to see and read instructions and reports.

Expected Hours of Work :

The work schedule is a 40-hour work week, Sunday through Saturday. Work is typically performed Monday through Friday. This position is a non-exempt and eligible for overtime. Any overtime must be authorized prior to working.

Travel :

Travel is primarily local during the business day. Occasional travel may be required to attend off-site training and educational opportunities.