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Legal Receptionist
Legal ReceptionistRobertson & Moss Attorneys LLP • Gainesville, TX, US
Legal Receptionist

Legal Receptionist

Robertson & Moss Attorneys LLP • Gainesville, TX, US
2 days ago
Job type
  • Full-time
Job description

Job Description

Job Description

Employment Type : Full-Time

Reports To : Office Manager / Managing Attorney

Position Overview :

We are seeking a professional, organized, and personable receptionist to join our busy small-town law firm. The ideal candidate will be the first point of contact for clients and visitors, providing a welcoming and efficient experience. This role requires multitasking across administrative, client-facing, and light legal support duties.

Key Responsibilities :

  • Front Desk Duties :

Greet clients and visitors warmly and professionally.

  • Answer and direct incoming phone calls.
  • Manage the firm’s general email inbox and respond to inquiries.
  • Maintain a clean and organized reception area.
  • Scheduling & Coordination :

    • Schedule client consultations, meetings, and court dates.

  • Coordinate attorney calendars and meeting logistics.
  • Client Interaction :

    • Assist walk-in clients with inquiries and paperwork.

  • Ensure confidentiality and professionalism in all client interactions.
  • Document Preparation :

    • Draft basic real estate documents (e.g., deeds, purchase agreements, closing statements).

  • Assist attorneys with document formatting and proofreading.
  • Accounts Receivable Support :

    • Help track client payments and outstanding balances.

  • Generate invoices and follow up on overdue accounts.
  • Work with the accounting team to reconcile payments.

    • Qualifications :

  • Previous experience in a legal, administrative, or customer service role preferred.
  • Familiarity with real estate documentation is a plus.
  • Strong communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite and scheduling software.
  • Ability to multitask and maintain composure in a fast-paced environment.
  • High level of discretion and professionalism.

    • Compensation & Benefits :

  • Competitive hourly wage or salary based on experience.
  • Paid time off and holidays.
  • Opportunities for professional development.
  • Supportive and collegial work environment.

    • Company Description

    We are a full-service small-town law firm practicing in the following areas : (1) Family Law, (2) Probate, (3) Criminal Defense, (4) Estate Planning, (5) Real Estate, and (6) Civil Litigation.

    Company Description

    We are a full-service small-town law firm practicing in the following areas : (1) Family Law, (2) Probate, (3) Criminal Defense, (4) Estate Planning, (5) Real Estate, and (6) Civil Litigation.

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    Legal Receptionist • Gainesville, TX, US