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Store Design & Construction Bid Manager

Store Design & Construction Bid Manager

Family DollarChesapeake, VA, US
12 days ago
Job type
  • Full-time
Job description

Store Design And Construction Bid Manager

W2 candidates only. No C2C. We cannot provide sponsorship at this time.

Job Title : Store Design And Construction Bid Manager

Department : Construction, Architecture, And Special Projects

Location : Chesapeake, VA

Reports To : Director Of Construction Analysis And Administration

Employment Type : Full-Time

Company : Family Dollar, LLC

Position Summary :

The Store Design & Construction Bid Manager leads the team responsible for managing procurement, bidding, and preconstruction contracting processes across Family Dollar's national store construction portfolio, including new store openings, remodels, special projects, closures, and capital improvements. This role ensures operational excellence in vendor engagement, RFP administration, bid analysis, and compliance documentation.

This position supervises the Store Design And Construction Bid Coordinator and the Store Closure Coordinator, ensuring that bidding and closure activities are synchronized with project delivery timelines and corporate standards. The Manager serves as a key liaison between Construction, Legal, Finance, Real Estate, Operations, and external vendors, and ensures that all processes are efficient, standardized, and audit-ready.

Key Responsibilities :

Team Leadership & Operations

  • Lead and manage the bid coordination and store closure teams, providing performance coaching, workload balancing, and cross-functional alignment.
  • Oversee onboarding and ongoing training, maintaining department SOPs and ensuring team readiness across systems and project types.
  • Collaborate with stakeholders to continuously improve service delivery and process consistency.

Bid & Vendor Management

  • Direct the development and issuance of Request For Proposals (RFPs), bid forms, and contract documentation.
  • Ensure use of standardized templates and practices for all bid types, including NSOs, remodels, capital projects, and store closures.
  • Review and validate bid analyses to ensure competitive pricing, vendor compliance, and cost-effective recommendations.
  • Maintain up-to-date vendor master lists segmented by region, specialty, and compliance status.

    • Contract & Compliance Oversight

  • Ensure all contracts are coded per CSI standards and comply with AIA format and internal legal review protocols.
  • Partner with Legal and Finance to address vendor negotiations, risk terms, and exception handling.
  • Maintain complete documentation trails to support internal audits, regulatory reviews, and contract enforcement.

    • Strategic & Cross-Functional Support

  • Collaborate with Construction Project Managers, Real Estate, and Store Operations to align bid and closure schedules with project execution.
  • Support the Director Of Construction Analysis & Administration in capital planning, vendor strategy, and cost forecasting.
  • Contribute to capital planning processes by identifying bid trends and pricing risks.
  • Contribute data and insights to enterprise reporting tools such as Power BI, Tableau, or Excel for executive dashboards.

    • Systems & Reporting

  • Administer digital bidding and construction systems (e.g., Ariba, Accruent, Lucernex), including user access, workflow oversight, and platform optimization.
  • Track and report on key performance indicators such as bid cycle time, vendor responsiveness, and cost variance trends.
  • Archive bid documentation and closure reports in compliance with legal retention policies and audit standards.

    • Store Closure Management

  • Oversee closure project workflows and documentation standards to support timely and compliant decommissioning.
  • Ensure vendor scopes align with lease obligations and exit requirements.
  • Partner with Portfolio Management to review and validate market prioritizations and closure sequences.
  • Coordinate with Leasing to ensure closure packages and vendor work scopes align with lease termination timelines and deliverables.
  • Collaborate with Legal to verify contract language, lease compliance, and documentation for risk mitigation.
  • Work with Operations to confirm exit timing, scope of work, and safe transfer or removal of FF&E, signage, and assets.
  • Support closure forecasting, post-mortem analysis, and centralized reporting on decommissioning timelines, costs, and vendor performance.

    • Reporting & Audit Trail Management

  • Administer digital bidding and construction systems (e.g., Ariba, Accruent, Lucernex), including user access, workflow oversight, and platform optimization.
  • Track and report on key performance indicators such as bid cycle time, vendor responsiveness, and cost variance trends.
  • Maintain bid logs, award letters, and historical cost data by market, vendor, and store type.
  • Provide reporting support for procurement KPIs and cost benchmarking across project types.
  • Archive final bid documentation to ensure compliance with internal audit and legal retention standards.

    • Qualifications :

    Minimum Requirements :

  • Bachelor's degree in construction management, Architecture, Business Administration, or related field (or equivalent experience).
  • 5+ years of experience in construction procurement, estimating, or project coordination.
  • 2+ years of team leadership or supervisory experience in construction or facilities.
  • Proficiency with enterprise platforms (Lucernex, Accruent, Ariba, or similar).
  • Solid understanding of AIA contracts, CSI coding, and construction documentation standards.
  • Strong organizational, analytical, and communication skills

    • Preferred Qualifications :

  • Experience supporting retail construction, closure, or national rollout programs.
  • Working knowledge of lease exit clauses, permit requirements, and vendor offboarding.
  • Experience with data visualization / reporting platforms (Power BI, Tableau).
  • Familiarity with multi-state compliance and construction legal risk practices.
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