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Clerical Assistant - Sales / Design / Construction

Clerical Assistant - Sales / Design / Construction

South Shore Gunite Pools & Spas, Inc.North Billerica, Massachusetts, United States
30+ days ago
Job type
  • Full-time
  • Quick Apply
Job description

This position is responsible for performing administrative and clerical duties to support and ensure smooth operations for the commercial sales, design, and construction departments. This position will support the gathering, entry, and organization of sales, design, and construction related documents. In-Office position.

Responsibilities :

  • Meet daily with supervisor to discuss and reprioritize tasks.
  • Record and document weekly meeting minutes.
  • Preparation of submittal documents and operation manual packages.
  • Recording labor and materials during construction phases.
  • Preparing invoices.
  • Obtaining and presenting quoted materials and services from vendors and subcontractors.
  • Assisting in updating project schedules.
  • Organize electronic files, create business proposals, and monitor supplies.
  • Ability to multitask and stay on task under minimal supervision.
  • Respond to clients' inquiries and requests through phone calls or personal visits, update customer records.

Skills / Attributes :

  • Proficient to Excellent : General computer skills.
  • Proficient to Excellent :   Microsoft Outlook - Communications and Calendar Organization.
  • Proficient to Excellent :   Microsoft Excel– Presentation of data entry and strong knowledge of VLOOKUP, linked spreadsheets, and formula creation and assessment.
  • Self-motivated with excellent communication skills with employer, clients, and other trades.
  • Highly personable and works well as a member of the SSG team.
  • Strong attention to detail.
  • Solid organizational and communication skills.
  • Confidentiality and integrity.

    • Recommended Prerequisites / Requirements :

  • High school diploma / GED.
  • Associates / Bachelor’s Degree or other Continuing Education.
  • Design / Management / or Construction related background.
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    Clerical Assistant • North Billerica, Massachusetts, United States