Grantmaking Operations Manager

Job Description

Job Description

Salary : $73,800 - $81,500

Grantmaking Operations Manager

Full-time, exempt, remote-eligible, based in the United States

About this position

The Grantmaking Operations Manager ensures the efficient administration of the overall grantmaking process across a team that spans multiple geographies. An integral member of the Program Team, the Grantmaking Operations Manager works closely with the Program team to coordinate the day-to-day grantmaking infrastructure and management.

The Grantmaking Operations Manager works to ensure that both the administration and overall systems and process of grantmaking run efficiently and accurately as part of our collective mission-driven work. The role requires attention to detail, systems-mindedness, a high degree of self-motivation, ability to work in a fast-paced environment, collaborative communication and relationship skills and the ability to creatively problem-solve.

About Grassroots International

Grassroots International connects people in the US with global movements that defend land, territory, water, food, seeds and the earth. Together we address the root causes of injustice and oppression, and build alternatives that nurture human rights, ecological justice, and liberation. We do this through grantmaking, social action, and philanthropic leadership. As a public foundation, Grassroots International raises its budget annually. Our organizational culture is collaborative, relational, and deeply mission-driven.

Responsibilities

Grantmaking Process and Documentation (40%)

• Manage systems to track the entire lifecycle of the grantmaking process, monitor grant progression and troubleshoot obstacles or delays.
• Follow due diligence requirements as part of the grant application process, through grant disbursement and reporting.
• Coordinate between internal teams as needed to ensure smooth grant administration, including communication with the Finance Team around payment information, upcoming grants, and progress of disbursements.
• Organize and maintain digital data. This includes categorizing and storing documents in appropriate folders, implementing consistent naming conventions, archiving essential information, and regularly auditing files to remove outdated or duplicate content. Ensure information is easy to retrieve and improve overall operational efficiency.
• Support Solidarity Program Officers in communications related to the grant process with grantees when needed and language skills allow.
• Review grantmaking documents (such as letters and disbursement requests) as requested by the Program Director to ensure that grantmaking systems follow our policies and procedures, are accurate, and match budget and funding allocations.
• Contribute to the development and improvement of processes and systems related to grant management and operational workflows, including templates and other resources.
• Coordinate translation of any revised grantmaking templates or related documents.

Grantmaking System Management (25%)

Compliance & Reporting (20%)

Training and Support (15%)

Required Qualifications & Competencies

Preferred Qualifications

Compensation : Full-time position; starting salary $73,800 - $81,500 DOE; excellent benefits, including health, dental, disability, paid sick time and vacation, and retirement.