Administrative Specialist IIInsideHigherEd • Gainesville, Florida, United States

Administrative Specialist II

InsideHigherEd • Gainesville, Florida, United States

30+ days ago

Job type

Full-time

Job description

Administrative Specialist II

Job No : 537099

Work Type : Full Time

Location : Main Campus (Gainesville, FL)

Categories : Business / Accounting / Finance, Office / Administrative / Fiscal Support

Department : 27320101 - HA-UFHCI ADMIN SUPPORT

Job Description

Classification Title :

Administrative Specialist II

Classification Minimum Requirements :

Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience.

Valid FL driver's license.

Job Description :

The UF Health Cancer Center is the 72nd NCI designated cancer center and the only one at a public university in the State of Florida. As a matrix cancer center, we span 14 of the University of Florida's 16 colleges, pulling together a world-class, multi-disciplinary membership of over 350 faculty and 150 staff to address the challenges of the cancer burden faced by the population we serve as we work together to find a cure.

As an Administrative Specialist II at the UF Health Cancer Center (UFHCC), you will be responsible for a range of activities supporting general administrative needs for senior and executive leadership center wide while also facilitating IT infrastructure needs of the UFHCC. Success in this role requires strong organizational and communication skills, a proven commitment to customer service, and the ability to work effectively both independently and in collaboration with diverse teams and stakeholders.

In your new role you will be responsible for the following :

Coordinate asset and software management processes for UFHCC technology resources, including IT equipment purchases, inventory tracking, warranty repairs, and software license oversight.
Serve as primary IT liaison, providing troubleshooting, help desk support, and coordination with UF and UF Health IT partners to ensure timely resolution of technology and AV needs.
Manage user access requests, telecommunications set-up, and technology onboarding / offboarding for faculty, staff, and students across the Center.
Provide high-level administrative support to UFHCC leadership, including meeting planning, event logistics, communications, and maintenance of SOPs, policies, and resources.
Oversee travel coordination, office support functions, and issue resolution, ensuring compliance with UF / UF Health regulations and smooth operations across the Center.

This is a professional level position, ideal for candidates with a background in IT operations, administrative support, or business operations in a higher education, healthcare, or research environment. A complete job description will be provided to candidates selected for interview.

Expected Salary :

$58,000 - $65,000; annually

This is a TEAMS position, and is eligible for a suite of excellent benefits, retirement options, and paid leave .

Required Qualifications :

Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience.

Valid FL driver's license.

Preferred :

Knowledge / Experience :

Bachelor's degree in IT / IS, Computer Science, Business, or related field.

4+ years' experience in IT help desk support or coordinating IT operations, ideally in education, healthcare, or research settings.

Experience with program, meeting, or conference planning, including vendor and site selection, contracting, and budgeting.

Familiarity with database support and development.

Knowledge of University of Florida systems, procurement policies, and vendor management (preferred but not required).

Qualities :

Proven track record of professionalism, integrity, and sound judgment.

Resourcefulness in building and maintaining positive working relationships.

Commitment to excellent customer service and responsiveness.

Ability to apply Emotional Intelligence in diverse and collaborative team settings.

Skills / Abilities :

Strong technical skills with computer systems, mobile devices, and software, with the ability to diagnose and resolve basic issues.

Proficiency with Microsoft Office and office automation / remote support tools.

Excellent interpersonal and communication skills, with the ability to engage effectively with senior leaders, vendors, donors, and diverse stakeholders.

Demonstrated ability to work both independently and collaboratively, while managing multiple projects and deadlines in a fast-paced environment.

Skilled in strategic planning, decision-making, and problem-solving.

Special Instructions to Applicants :

The University of Florida is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information, and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

Applicants must upload a copy of the following documents to be considered for this position :

Cover Letter or Letter of Interest

Curriculum Vitae or Resume

List of Three Professional References

Application must be submitted by 11 : 55 p.m. (ET) of the posting end date.

Health Assessment Required :

Applications Close : 31 October 2025

To apply, visit https : / / explore.jobs.ufl.edu / en-us / job / 537099

Our Commitment :

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.

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