Administrative Assistant

Administrative Assistant

Albert A. Webb Associates (WEBB) is seeking a highly organized and proactive Administrative Assistant to support our Water Resources department. This role is ideal for a detail-oriented professional who excels in a fast-moving environment while providing critical support to ensure the successful execution of projects. As an Administrative Assistant, you will be a supportive role to ensure the successful completion of projects. WEBB offers a competitive benefits package to all full-time associates, including comprehensive health coverage, financial security options, and opportunities for professional growth.

Responsibilities

• Assist with clerical needs, including mailing, typing, server file management, meeting arrangements, and preparation of reports and related documents (including proofreading and formatting)
• Assist with project scheduling and appointments, issuance of transmittals, and calendar coordination via Outlook
• Assist with preparing and distributing meeting agendas and minutes, and following up to complete action items resulting from meetings internally, with clients, and agencies
• Assist in the preparation and compilation of project submittal packages as directed
• Perform basic project research
• Assist in preparation of initial project scope and proposals
• Assist with project billing, tracking the scope of work, and processing contracts and contract amendments
• Assist with coordination and management of sub-consultants as directed

Requirements

• High school diploma or equivalent; one year of experience in an office setting
• Proficient with internet research, MS Word & Excel; type a minimum of 40 words per minute and edit work for spelling and grammar
• Ability to interact and provide coordination with clients and team members
• Accuracy, thoroughness, and complete administrative tasks accurately and on time
• Flexibility and ability to deal with frequent changes, delays, and unexpected events
• Work well under pressure and meet critical deadlines
• Work independently with supervision; follow directions and obtain clarification when needed
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
• Ability to travel for research/processing, pick-ups, and delivery needs
• California Driver's License with a good driving record

WEBB is an equal opportunity employer (EOE) that offers a competitive benefits package to all full-time employees including, but not limited to 401(k) plan, wellness program, membership sponsorship, medical, dental, vision, life insurance, disability, mentor program, and education assistance.