Office Administrator

📎 Keep the Office Running Smoothly — Join Exterior Associates Inc. as Our Office Administrator!

Position Title : Office Administrator

Company Name : Exterior Associates Inc.

Pay Range : $19–$23+ per hour + Year-End Bonus

Industry : Millwork / Carpentry / Interiors (Residential)

Location : Vernon, CT

Job Overview

Exterior Associates Inc. is hiring a detail-oriented and dependable Office Administrator to support our growing Logistics & Operations team. In this essential administrative role, you'll handle day-to-day office functions, coordinate scheduling, and ensure that project documentation, communication, and records are accurate and organized. You won't be managing others, but you’ll be the engine that keeps our office workflow running efficiently. If you're someone who takes pride in staying organized, juggling multiple priorities, and making sure nothing slips through the cracks — we want to hear from you.

Who We Are

Exterior Associates Inc. is a family-owned residential construction company with a focus on precision millwork and interior installations. We believe in “Construction with a personal touch,” and that mindset shapes how we build, how we treat our customers, and how we work together as a team. Our company culture is built on professionalism, reliability, and respect — and we're excited to add a like-minded Office Administrator to our crew as we continue to grow.

Key Responsibilities

Manage and organize digital and paper job files, paperwork, and scheduling documents

Enter job and customer data accurately into internal systems

Coordinate scheduling with customers, installers, and vendors

Handle incoming calls, emails, and inquiries with professionalism and follow-through

Support lead tracking and documentation of sales and project activities

Maintain organized records of installer paperwork, job folders, and customer communication

Assist with preparation of estimates, invoices, and materials orders

Communicate project updates with internal teams as needed

Follow up with customers on scheduled work, materials delivery, or outstanding information

Provide administrative support to the leadership team as needed

Qualifications

2+ years of experience in office administration (construction experience a plus)

Strong organizational skills and a high level of attention to detail

Excellent written and verbal communication skills

Comfortable handling scheduling, data entry, and customer communication

Ability to work independently and stay focused in a fast-paced environment

Proficiency with Microsoft Office (Outlook, Excel, Word) and comfort with learning new systems

High school diploma or GED required

Benefits

Medical Insurance

Retirement Savings Program

Paid Time Off (holidays, vacation, sick days)

Year-End Bonus

Bi-Weekly Pay Cycle

Paid Training and Certifications

Schedule

Full-Time – Monday to Friday

Location

On-site at our Vernon, CT headquarters

Equal Employment Opportunity (EEO) Statement

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.

Compliance Statement

A background check may be conducted during the onboarding process, in compliance with applicable laws.

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