Permit Coordinator

TRB and Associates is seeking an experienced and motivated Permit Coordinator to join our Building and Safety Group at our Home Office. The ideal candidate will have a minimum of two years of experience performing a variety of general office tasks.

This role is a great fit for someone who thrives in a fast-paced environment , is organized, detail-oriented, friendly , and looking to learn and grow within the municipal services field. Join a rapidly expanding building & safety consulting firm supporting jurisdictions throughout California.

Hiring Immediately!

Location : San Ramon, CA

Job Type : Full-time | In person

Essential job duties and responsibilities of the role include but not limited to :

Document Control

• Review application and construction documents for completeness and compliance with requirements; route plans to appropriate staff for processing. Coordinate the plan checking process, monitoring, and assuring that all necessary documentation and reviews are completed.
• Perform various administrative, reporting, billing, and accounts receivable tasks.
• Be able to manage a wide range of duties in an effective manner, including timely plan processing and routing and coordinating with disciplined staff.
• Perform data entry and coordinate routing of various permits and plans; use specialized database / permit tracking programs.
• Greet and direct visitors to appropriate areas, screen phone calls, respond to inquiries, and provide relevant project-related information to appropriate parties.
• Must be highly organized and possess the flexibility to adjust to changing workload volume.

Other

Must be able to lift heavy plans and specification documents on a regular basis (up to 25 lbs.).

Provide backup relief to other office support staff.

Run errands on an as-needed basis, usually within a 15-mile radius. This may include pickups and drop-offs at various jurisdictions.

Job Requirements :

One-year municipal experience

Proficient with Microsoft Suite (Outlook, Word, and Excel)

High School Diploma, GED

Must be highly organized, detail-oriented, and possess the flexibility to adjust to changing workload volume.

Must have a valid driver’s license.

Must have reliable transportation to run errands.

Desired Skills :

ICC Permit Technician Certification, preferred.

Must possess excellent communication and customer service skills.

Use consistent sound judgment and discretion.

TRB and Associates, Inc. offers a collaborative work environment, comprehensive compensation, and benefits package, 401(k) plan, holidays and paid time off for full-time employment.

Benefits :

401(k)

401(k) matching

Dental insurance

Employee assistance program

Flexible spending account

Health insurance

Life insurance

Paid time off

Professional development assistance

Referral program

Retirement plan

Tuition reimbursement

Vision insurance

You can also send a resume and cover letter to TRB and Associates via email at

Notice to Recruiters :

Recruitment services and unsolicited job offers are not currently required. Thank you for understanding and adhering to this preference!