School Secretary

Job Description

Job Description

Cole Academy is seeking a School Secretary.

Cole Academy is Lansing's longest-standing charter school in the state of Michigan and received a charter through Central Michigan University in 1995. The Academy originated as an Early Childhood Center and over the years, gradually became a K-5 Public School. Combining a foundation of current, research-based, balanced literacy objectives and a sustained professional development direction from Heggerty and UFLI and current literacy program supports that "raised the bar" for student achievement. Reader’s and Writer’s Workshops continue to be critical directions for Cole Academy. Math facts operation and mastery and problem solving are a strong focus within our math curriculum. MTSS tiered interventions and support and PBIS behavior supports continue to be at the forefront of our student progress monitoring for student growth and success. All core subjects are a priority with ELA and Math as the foundation.

Cole Academy Values

1. We are committed to hiring a racially diverse staff at our district.

2. Willingness to learn new skills, to be reflective, and to acquire new knowledge through sustained professional learning

3. Establishes and maintain standards for student behavior needed to achieve a respectful and cooperative learning atmosphere in the classroom

4. Ability to work and flow with the lead teacher and support in all initiatives within and out of the classroom for student supports and oversight for growth and success

5. Willingness to work as a team within the classroom and school teams for student growth and school and team success

Job Summary

We are seeking a friendly and dedicated School Secretary to join our team. The School Secretary serves as a vital administrative support staff member within the school. This role requires exceptional organizational skills, strong communication abilities, and a positive demeanor, serving as the first point of contact for students, parents, and visitors. The School Secretary will manage daily office operations, maintain records, facilitate communication, and support the overall functioning of the school environment.

Responsiblilites

Essential Duties :

Perform clerical duties including answering phones, responding to emails, and managing correspondence.

Maintain organized filing systems for student records, staff documents, and administrative materials.

Assist in scheduling appointments, meetings, and events for school personnel.

Greet and assist students, parents, and visitors in a courteous and professional manner.

Provide information regarding school policies, procedures, and programs.

Manage student check-in and check-out processes, ensuring safety and compliance with school protocols.

Maintain accurate attendance records and process absenteeism documentation.

Prepare and distribute reports as needed, including enrollment statistics and performance metrics.

Assist in the preparation of documents for school meetings and reports.

Support the management of school funds, including receipt of payments, tracking expenses, and maintaining financial records.

Assist in processing purchase orders and requisitions for school supplies and materials.

Maintain and update health records, including immunization information and emergency contact details.

Assist in the implementation of emergency protocols and safety procedures within the school.

Assist with office operations, including maintaining documents and procedures.

Effectively communicate with students, staff, and parents.

Work independently and with others to fulfill school goals and objectives.

Regular and predictable attendance.

Cognitive Demands :

Recall and abide by school policy and support school culture and goals

Be able to think logically and abstractly to solve problems

Provide outstanding written and oral communication

Physical Demands :

Occasionally lift and / or move objects weighing up to 25 pounds

Stand and walk frequently

Withstand all demands presented by outside weather conditions at any time of the year

Withstand a moderate noise level

Qualifications

High school diploma or equivalent; associate’s or bachelor’s degree in office administration or related field preferred.

Previous experience in an administrative role, preferably in an educational setting.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment (e.g., copiers, fax machines).

Excellent written and verbal communication skills.

Strong organizational skills and attention to detail.

Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.

Friendly and approachable demeanor, with strong interpersonal skills.

Company Benefits :

Health Insurance : Medical, Vision, & Dental Plans

5% 401(k) company match

Life, ADD, STD, LTD 100% paid by the employer

Voluntary Plans Available

For more information on Cole Academy, please visit our website at https : / / www.coleacademy.org / .

CS Partners / Partner Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits unlawful discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability, genetic information, military or veteran status, sexual orientation and gender identity or expression, marital status, familial status, height, weight, or any other protected status under federal, state or local laws .