Administrative Assistant to the Superintendent and Board of Education

Position Type :

NL-S District Staff / Administrative Assistant to the Superintendent and Board of Education

Date Posted : 11 / 18 / 2025

Location : District Office

Date Available : ASAP

Closing Date :

Until Filled Administrative Assistant to the Superintendent and Board of Education

Full Time - 12 Month Position

Interviews will be held the week of December 8, 2025

General Definition of Work :

Under the direction of the Superintendent the Administrative Assistant to the Superintendent, provides secretarial and office assistant services to the Superintendent and the Board of Education and also completes several other administrative assistant duties as listed in the essential functions.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Distinguishing Characteristics

This position contains the unique opportunity to be the first point of contact for staff, students, families, community members, and others when entering the district. It is critical that the individual in this role is a positive influencer who has the ability to connect with others in short order. A warm, welcoming, enthusiastic, and positive character is essential.

Essential Functions

• Attends all meetings (work sessions, regular meetings, etc) of the Board of Education and provides secretarial support in keeping minutes, attendance, and other duties necessary.
• Keeps an accurate and permanent record of the proceedings of the Board and published minutes of meetings as required by law.
• Coordinates Minnesota Automated Reporting Student System.
• Is responsible for the scheduling of regular and special meetings of the Board and prepares, together with the Superintendent and the Executive Committee, an agenda setting forth all known items of business to be considered at the meeting as well as information and memos delineating the substance of agenda items.
• Disseminates all information regarding Board meetings to Board members, schools, administrators and other interested citizens in a timely manner and in accordance with state law.
• Maintains all records of the Board and ensures their safekeeping and availability for public inspection in accordance with state law and district policy.
• Secures and facilitates the distribution of information between the Superintendent, the Board, district employees, the media, and the public.
• Serves as Confidential Secretary to the Superintendent and is responsible for all clerical duties associated with the effective performance of duties of the Superintendent including :

Places and receives telephone calls and records messages

Knowledge, Skills, and Abilities

Education and Experience

Physical Requirements

This work requires the occasional exertion of up to 30 pounds of force; work regularly requires sitting, speaking or hearing and using hands to finger, handle or feel and occasionally requires standing and walking; work requires close vision, distance vision, ability to adjust focus, depth perception, color perception, and peripheral vision; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).

Special Requirements

Valid driver's license.

Rate of Pay :

$20.00 to $25.00 / hour dependent on experience and qualifications.

Benefits include :