Administrative Assistant - System Lexington

Executive Assistant

Performs diversified and confidential administrative duties requiring broad and comprehensive experience, skill, and knowledge of organizational policies and practices. Provides support to respective assigned executives as needed.

Responsibilities

• Maintains executive appointment schedule by planning and scheduling meetings, conferences, and travel and coordinating calendar with Executive Staff calendars
• Personal phone coverage and e-mail management as desired by Executive
• Conserves executives' time by reading, researching and routing correspondence, drafting letters and documents, collecting and analyzing information and initiating telecommunications.
• Prepares reports by collecting and analyzing information.
• Prepares records such as agendas, notices, meeting minutes, expense reports, etc.
• Manages travel requirements for Executives and independently schedules appointments
• Arranges programs, events or conferences by managing logistics, disseminating information or invitations, coordinating speakers and controlling event budget
• Creates and maintains various database and spreadsheet files.
• Compiles information, takes and transcribes dictation and composes / prepares correspondence, reports and other documents.
• Manages projects as needed.

Qualifications

Education

Bachelor's degree preferred.

Experience

1-3 years preferred.

Knowledge, Skills, and Abiliities

Time / Project management

Strong written and verbal communication skills

Planning and organizing skills