Administrative Assistant

Administrative Assistant

Reports to Health Services Administrator

Must submit to a criminal background screen and maintain security clearance

Must submit to a pre-employment drug screen

Follows all County Policies and Procedures with regard to security and patient contacts

Attends mandatory monthly staff meetings and annual trainings either by phone or in person

Scans paper documents into medical record

Reviews medical records for accuracy and completeness of documentation prior to scanning

Reviews Release of Information for accuracy and transmits to appropriate outside agency / provider

Reviews sent ROIs and monitors receipt of records

Maintains HIPPA log for all records released

Completes requests for approval of, and scheduling for, outside appointments

Keeps all information regarding patient appointments confidential between security and the HSA only

Key Responsibilities

Performs other administrative duties including, but not limited to, tracking statistical data, faxing requests for records, reconciling records received, scanning documents into the EMR, and inventorying and ordering pharmaceutical and medical supplies

Prepares packets for quarterly and annual MAC meetings, CQI, and infection control meetings

Prepares agenda, handouts, and minutes for the monthly staff meeting

Treats staff, security, and all patients with respect and professionalism

Follows chain of command at all times

Follows all PREA guidelines and standards as set by the Sheriff's Office

Other duties as necessary

About MedTrust

For more than two decades, MedTrust has been a trusted partner in healthcare staffing, delivering comprehensive workforce solutions to local, state, and federal institutions across the nation. We connect skilled healthcare professionals with opportunities that advance their careers while supporting the critical missions of our clients. Our teams have proudly supported the Department of Defense, NASA, and other key agencies, ensuring continuity of care in some of the country's most critical environments. Recognized with The Joint Commission's Gold Seal of Approval, MedTrust is distinguished by its commitment to quality and excellence, as well as its focus on employees, offering competitive compensation, regionally aligned pay, and ongoing support for their success.

Our Hiring Process

Stage 1 : Offer Approval

Stage 2 : Credentialing

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