Insomniac - Facility Coordinator

Facilities Coordinator

Insomniac Events is seeking a hands-on, detail-oriented Facilities Coordinator to support the ongoing operations and upkeep of our Calabasas headquarters. This role is responsible for ensuring the facility remains clean, functional, secure, and well-stocked. The ideal candidate thrives in fast-paced environments, takes initiative, and can juggle routine maintenance tasks with event support, vendor coordination, and operational improvements.

Responsibilities include :

• Conduct daily walkthroughs of the building and exterior to ensure cleanliness, functionality, and safety of all areas, including restrooms, kitchens, lighting, HVAC systems, doors, and parking lots
• Troubleshoot equipment issues and coordinate or escalate repairs as needed
• Maintain recycling, cleanliness, and sustainability practices across common areas
• Handle morning kitchen prep : restocking coffee, snacks, and breakfast items
• Accept and organize grocery deliveries
• Coordinate and perform "Clean Fridge Friday" activities (reminders, cleaning)
• Monitor and replenish snack, janitorial, and office supply inventory
• Process internal supply requests (e.g., monitor stands, keyboards, adapters)
• Track usage and restock cycles to maintain adequate supply levels
• Schedule technician visits and vendor deliveries
• Act as point of contact for special facilities requests or needs
• Support relationships with regular vendors (e.g., janitorial, HVAC, recycling)
• Support packaging and shipment of items requiring in-person handling such as international, certified, or legal mail
• Drop off and track deliveries as needed
• Assist with physical setup and teardown of internal events
• Support coordination and logistics of in-office moves, furniture adjustments, or workstation reconfigurations
• Monitor security systems and cameras throughout the day and report any concerns
• Assist with check-in and oversight of contractors and visitors entering the building
• Monitor parking lot activity and manage towing coordination when needed
• Track and reconcile facilities-related expenses for the HQ location Reconcile and code P-Card purchases
• Maintain accurate logs and assist with tracking and input of expenses into internal systems (e.g., Concur)
• Serve as backup coverage for the front desk
• Collaborate with HR and Facilities leadership on ongoing improvements and process streamlining
• Conduct research on vendors, systems, or tools to improve day-to-day operations

Qualifications include :

Work environment includes :

Insomniac strongly supports equal employment opportunity for all applicants regardless of age, ancestry, color, religious creed, family and medical care leave, mental or physical disability, marital status, domestic partner status, medical condition, genetic information, military and veteran status, political affiliation, national origin, race, sex, gender, gender identity, gender expression, sexual orientation, intersectionality, or any other basis protected by applicable law.

Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Hourly pay range : $20.00 - $23.00 USD.