Front Desk Coordinator

Front Desk Coordinator

We are looking for a Front Desk Coordinator to join our team in Menlo Park, California. This is a contract position requiring an individual with strong attention to detail to oversee daily front desk operations and ensure smooth communication across the office. The ideal candidate will be detail-oriented, proactive, and comfortable managing administrative tasks in a fast-paced environment.

Responsibilities :

Serve as the primary point of contact at the front desk, greeting visitors and managing incoming inquiries.

Coordinate daily lunch orders and ensure timely delivery for staff and guests.

Maintain and prepare meeting rooms, including verifying technology setups are functional and ready for use.

Provide reception support by answering multi-line phone systems and directing calls appropriately.

Organize files and maintain accurate records to support administrative needs.

Deliver exceptional customer service to associates, partners, and visitors within the office.

Ensure the front desk area remains presentable and adheres to high standards.

Support the team by managing scheduling and assisting with concierge services.

Facilitate training sessions as needed to ensure smooth transitions and operations.

Collaborate with team members to address any operational challenges promptly.

Requirements - Previous experience in administrative assistance or front desk coordination is preferred.

Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.

Strong interpersonal skills and ability to interact effectively with individuals at all levels.

Demonstrated ability to handle multi-line phone systems efficiently.

Excellent organizational skills and attention to detail.

Ability to manage customer service tasks with a friendly and meticulous demeanor.

Skilled in data entry and maintaining accurate records.

Comfortable working on-site five days a week in a detail-oriented environment.