Buyer / Small Contract Specialist

Job Summary

This is administrative and technical work responsible for purchasing and arranging for the purchase and procurement of a variety of materials, supplies and equipment used by the City of East Point.

• Receives, examines and processes departmental requisitions.
• Processes purchase orders in order to purchase assigned materials, supplies, equipment or services for all City departments / divisions at the proper price, quantity, quality, and time, from the appropriate source (vendor); makes changes to purchase orders as necessary;
• Manage all purchases $5000 and below
• Prepares single source purchase orders
• Prepares emergency purchase orders
• Maintains roster of prequalified vendors
• Maintains working relationships with vendors to ensure that the vendor has received the order and delivers the product in a timely manner;
• Maintains working relationships with customers / departments on matters relating to substitutions, equivalents, delivery schedules and vendor problems;
• Maintains records and completes data entry of documents processed;
• Compiles various reports related to the procurement of materials, supplies and equipment;
• Trains new employees on how to purchase departmental needs by using the HTE System;
• Perform related work as required.
• Associate's Degree with special emphasis in Procurement and Purchasing, Business Administration or related field; Bachelor's preferred; three (3) to four (4) years of progressively responsible experience in purchasing or procurement of goods and services; equivalent combination and of education and experience.
• Knowledge of modern office practices, methods, equipment, and standard clerical procedures;
• Knowledge of purchasing; modern business practices; and public purchasing and materials principles;
• Knowledge of products used in the purchasing industry;
• Knowledge of Just In Time Purchasing (JIT);
• Knowledge of basic math and accounting practices;
• General knowledge of maintenance, repairs, operating and office supplies, and safety equipment;
• Skill in the operation of modern office equipment;
• Ability to maintain working relationships with departmental representative and vendors;
• Ability to interpret and explain City\'s purchasing policies;
• Ability to drive and operate the department\'s assigned vehicles and equipment in a safe and efficient manner;
• Ability to understand and follow oral and written instructions;
• Ability to communicate clearly and effectively, orally and in writing;
• Ability to establish and maintain effective working relationships with City employees, city officials, and the general public.

Supervisory Controls

Work is performed under the general supervision of the Assets & Inventory Manager and reviewed through the inspection of records and the evaluation of the efficiency and effectiveness of operations.

Guidelines

Guidelines include city and departmental policies and procedures and universally accepted procurement polices and procedures.

Complexity

The work consists of a variety of administrative and technical duties.

Scope and Effect

The purpose of this position is to is purchase and arrange for the purchase and procurement of supplies, equipment, and materials used by City staff.

Personal Contacts

Contacts are typically with co-workers, other City employees and vendors.

Purpose of Contacts

Contacts are typically to give and exchange information, train employees, provide services, and resolve problems.

Physical Demands

The work is typically performed with the employee sitting at a desk. The employee uses tools or equipment requiring dexterity.

Work Environment

The work is typically performed in an office.

Supervisory and Management Responsibility

None.

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