Event Manager II

Event Manager II

The College of Nursing, at the Dr. Phillips Nursing Pavilion on UCF's Academic Health Sciences Campus in Lake Nona, is hiring for an Event Manager II. This role supports and promotes the College to both internal and external audiences as part of the Marketing & Events team. Reporting to the Director of Marketing and Communications, the Event Manager II manages and oversees all College of Nursing events, ensuring they align with UCF and CON standards, regulations, and expectations. This position also maintains relationships with Nursing faculty, staff, donors, alumni, and partners providing excellent event experiences and customer service.

Responsibilities include :

• Managing special events for students, alumni, donors, and other constituents, including but not limited to Recognition / Pinning Ceremonies, White Coat Ceremony, departmental events, and other annual events.
• Strategically planning and executing high-quality events and functions.
• Creating event reports, timelines, task lists, scripts, and event communications.
• Responsible for attendee solicitation, registration, and tracking. Producing, executing, and overseeing events on-site.
• Managing building and event logistical aspects for College of Nursing events including site selection, facility contract negotiations, catering / food and beverage needs, development and review of event vendor contracts and processing, and other related responsibilities.
• Submitting and coordinating building and facilities requests for events and meetings taking place in the Dr. Phillips Nursing Pavilion.
• Working closely with Academic Health Sciences Campus facilities, housekeeping, technology, events and logistics teams along with CON teams including leadership, finance, IT, advancement, alumni relations, and regional campuses.
• Direct supervision, training, and reporting responsibilities for CON events staff members including the Event Coordinator I and Events and Marketing Assistant (OPS) position.
• Supervising, directing, and managing on-site event and / or venue personnel, AV and catering staff, vendors, and volunteers during event activities.
• Developing, controlling, and administering event budgets and overseeing the preparation and management of budget reports. Ensuring accountability, accuracy, and integrity of event records, including fiscal controls.
• Managing ordering and production process for promotional items and maintaining inventory catalog of items and events equipment.
• Packaging materials for outreach, gifting, and tabling.
• Cross-training with fellow marketing and events team members to ensure consistent support for the College.
• Performing other duties as assigned.

Minimum qualifications include a Bachelor's degree or Master's degree and 4+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6). Preferred qualifications include 4+ years of previous experience in event planning and execution in higher education, non-profit, or commercial environments, project management skills, overseeing internal event staff and external vendors for events, experience in the hospitality industry and strong customer service skills.

The most successful candidates may possess the following qualities :

Additional application materials required include a resume and cover letter. Special instructions to the applicants include an anticipated salary between $56,030- $68,637, a valid Class E driver's license, and authorization to work for any U.S. employer as sponsorship is not available for this position.

UCF College of Nursing is located at the Dr. Phillips Nursing Pavilion on UCF's Academic Health Sciences Campus in Lake Nona. Address : 6825 Lake Nona Blvd. Orlando, FL 32827. Parking with a valid UCF parking pass is available in the lot and shuttle service is available from Main Campus to the College of Nursing.