Maintenance Admin

Job Description

Job Description

Shift :

8 : 00 AM – 4 : 30 PM, Monday–Friday (schedule may vary based on production demand)

Position Summary

We're seeking a Maintenance Administrator to support the maintenance department with scheduling, record-keeping, inventory tracking, and administrative coordination. This position helps ensure that maintenance operations run smoothly and efficiently by organizing work orders, maintaining accurate documentation, and managing parts inventory within our CMMS (Computerized Maintenance Management System).

Key Responsibilities

Receive, prioritize, and assign maintenance work orders in coordination with the maintenance team.

Maintain detailed records of maintenance activities, repairs, inspections, and servicing within the CMMS system.

Assist with planning and scheduling preventive maintenance tasks.

Track and manage inventory of parts, tools, and maintenance supplies.

Support the organization and labeling of building and equipment parts.

Enter part descriptions, pricing, and vendor information into the CMMS.

Ensure all documentation meets safety, regulatory, and internal compliance standards.

Communicate effectively with technicians, vendors, and other departments to coordinate maintenance needs.

Qualifications

Previous experience in an administrative or coordinator role, ideally within a maintenance, facilities, or operations environment.

Strong organizational and time management skills with attention to detail.

Excellent written and verbal communication skills.

Proficiency in Microsoft Office (Word, Excel, Outlook).

Experience using a CMMS system required.

Bilingual (English / Spanish) required.

Must be willing to work weekends and holidays as needed.

Job Posted by ApplicantPro