Admin Specialist

Position Overview

The Administrative Specialist provides essential administrative support across warehouse and transportation office functions. This role supports daily operations including data entry, inventory control, dispatch administration, customer service, and general office responsibilities.

Key Responsibilities

Data Entry & Verification

Accurately enters and maintains data within Excel and inventory management systems.

Ensures all information is complete, correct, and current.

Timely Data Management

Handles high volumes of data efficiently and consistently meets processing deadlines.

Administrative & Reception Support

Covers lunch and backup duties for the Reception and Customer Scheduling team.

Responds to phone inquiries, supports customer scheduling, manages mail distribution, and executes general administrative tasks such as filing, photocopying, and label printing.

Inventory Management

Maintains accurate inventory records and assists in tracking inbound and outbound products.

Driver Check-In Support

Provides booth services for drivers collecting items from the warehouse.

Drayage & Dispatch Support

Assists with drayage and dispatch functions, including communicating with drivers and monitoring cargo arrivals at the port.

Quality Control Compliance

Documents and communicates quality issues appropriately, ensuring proper reporting and follow-up.

Executive Calendar Support

Provides diary and schedule management for the President.

Qualifications

High school diploma required; Bachelor's degree preferred.

3+ years of administrative office experience

3+ years of data entry experience

3years of experience in a warehouse environment

Proven background in data entry and inventory management within warehousing or logistics

Proficient math and basic finance skills

Strong command of Microsoft Office and relevant inventory / database systems

Highly organized with strong attention to detail

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.