Administrative Assistant

Administrative Assistant

The Administrative Assistant facilitates the flow of communication and other information throughout the department. The individual also contributes to the facilitation of agency programming and activities.

Essential Functions :

Greets and directs clients, visitors, and vendors

Performs clerical duties such as answering, screening, and routing telephone calls; sorting, and distributing mail and other deliveries

Assists staff with duties related to daily program operations

Provides support to members of the administrative team and assists with special projects as necessary

Operates and maintains printer / copiers

Reviews inventory levels of supplies and re-orders as necessary

Assists with logistics and set up for meetings and trainings

Reserves conference rooms and other meeting spaces

Requires the ability to maintain strict confidentiality

Creates a safe environment by assisting with security and safety procedures and documentation

Other duties as assigned

Job may require the employee to be able to regularly drive to various DCCCA locations and other business locations throughout the day including early morning or evening hours

Education, Experience, and Licensure :

Requires a high school diploma or General Education Diploma (GED)

A minimum of two years related experience preferred

Must possess a valid state Drivers License, in force automobile liability insurance, and maintain a Motor Vehicle Record (MVR) that meets organizations insurability standard as defined by DCCCA policy.

Availability of reliable transportation is required for this position

Knowledge, Skills, and Abilities :

Requires overall computer knowledge and proficiency with the following :

Computerized database programs

Spreadsheet programs

Word processing programs

Requires the ability to efficiently operate office equipment such as :

Computerized e-mail systems

Calculators, copiers, fax machines

Telephones and voicemail systems

Effective listening, oral, and written communication skills

Regular and predictable on-site attendance

Proficiency with computers and Microsoft suite of products including Microsoft Word, Outlook, Excel, and PowerPoint

Adherence to DCCCA Values :

We provide education and services based on research and a dedicated commitment to improving lives.

We value the people and communities we serve by respecting their experiences and treating them with dignity and respect.

We encourage leadership at all levels by challenging existing conditions and finding innovative ways to grow and learn.

We deliver high quality services every day, holding ourselves accountable for our outcomes.

Physical Requirements :

The physical demands described below are representative of what must be met to satisfy the essential functions of this job. Reasonable accommodation may be made to enable an individual with disabilities to perform essential functions.

While performing the duties of this job, the employee may be regularly required to :

Stand, walk, sit, climb, or balance

Talk, hear, taste, or smell

Reach with hands and arms

Use hands to touch, handle, or feel

Stoop, kneel, crouch, or crawl

Lift or move up to 50 pounds occasionally

Work at a computer for extended periods of time, sitting or standing

Operate successfully in an environment in which mentally and emotionally stressful topics may be discussed or trained

Vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus

Travel :

This position requires travel, which may include driving personal or company-owned vehicles. It may also include driving with other passengers in the vehicle, and / or driving as a passenger with other drivers.

Note : Even with a valid drivers license, certain motor vehicle infractions may render individuals ineligible to drive company-owned or personal vehicles for company business. Such infractions may also disqualify employees from continued employment with DCCCA, Inc.

This position is considered to be a safety-sensitive position.