TEAM Administrative Assistant

Administrative Assistant

The ACCS Administrative Assistant provides administrative & clerical support by implementing clerical & administrative systems to support team members in maintaining productivity. Additionally, the Administrative Assistant maintains service, billing, utilization & program administrative protocols & serves as first point of contact for visitors, answers & directs calls to the appropriate party & provides other administrative support as needed.

Responsibilities :

• Welcome visitors & direct them to proper staff person.
• Answer telephones & direct calls to proper party.
• Assist with & check phone messages.
• Maintain phone listings.
• Direct questions to correct staff.
• Assist with setting up rooms for staff trainings.
• Maintain the fax & postage machine.
• Distribute faxes & mail to mailboxes.
• Ensure appropriate postage on outgoing mail.
• Maintain & update mailboxes, as needed.
• Send regular & express mail packages.
• Order & maintain supplies such as envelopes, mailing materials, & stationary.
• Schedule use of conference room(s).
• Prepare forms for submission to Vinfen, i.e. Accounts Payable vouchers, cab vouchers, Charges for Services & Supports notifications, purchasing requests, PS money logs, etc.
• Log all checks.
• Audit money logs monthly.
• Update contingency loan payment information daily.
• Process service delivery documentation by ACCS staff.
• Complete monthly billing through EIM for ACCS PS as directed by Team Leader.
• Collect team appointments / schedules; prepare standard reports such as Staff Productivity Report, as directed by Team Leader.
• Attend Staff Meetings, take minutes.
• Create enrollment / rollover packets for PS & register new PS into clinical record keeping systems as needed.
• Log Events & Performance Measure information as directed by Team Leader.
• Promote engagement, housing permanency, community tenure, achievement of greater self-sufficiency & successful completion of service for all PS.
• Promote healthcare, employment & education services access for PS.
• Perform other administrative support tasks such as typing correspondence, preparing spreadsheets, recording meeting minutes, & preparing record pick up from Iron Mountain.
• May perform Rep-Payee duties as assigned by Team Leader.
• Perform other related duties, as assigned.

Why Vinfen?

We are committed to you! We offer great training, great benefits, career growth & job security! Our comprehensive & generous benefits package includes :

Qualifications :

See complete job description when applying.