Legal Executive Assistant - IP / Data Privacy-Cyber Security - Hybrid

Executive Assistant – IP / Data Privacy-Cyber Security (Los Angeles) : Hybrid

Executive Assistant who also has solid legal secretarial experience working for a very high-profile Principal.  The principal is very nice and appreciative of all that is done; however, she is exceptionally busy, and travels frequently (Internationally / Domestically).

We are searching for a candidate who is very savvy with scheduling, can maintain a very busy calendar and be the "right hand" / gatekeeper.  A lot of admin work, travel changes can be extensive ( i.e., both International and Domestic) with very last-minute travel changes.  We are looking for someone who has 10+ years' experience, with solid legal skills and executive assistant skills.  Attorney is responsive and relies heavily on her Assistant to manage things.

Tasks :

• Responsible for reducing document production and administrative tasks from attorney.  Proactively taking ownership and responsibility for tasks and assignments
• Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on attorney's behalf
• Accounting / Billing ( i.e., liaise with accounting to review and process monthly bills).
• Calendar constantly changes Proactively manage attorney's calendar on a day-to-day basis, including making appointments and prioritizing sensitive matters, and resolving any calendaring / scheduling conflicts and regularly communicating to ensure that attorney is aware of changing priorities and commitments.
• Organize meetings on behalf of attorney, including scheduling and sending reminders.
• Manage and coordinate all aspects of attorney's external and internal meetings, events and travel, required.  Process expense reimbursements.
• Utilize Services (i.e., Document Services, Overflow Assistance, etc.) when and where appropriate
• Works with little to no supervision.
• Other duties as assigned.

Technical Skills, Qualifications and Experience :

To Apply : Please email your resume to : cfleck@chelsearecruiters.com