Operations Coordinator

CAIRSanta Clara, CA, US

28 days ago

Job type

Part-time

Job description

Operations Coordinator

CAIR San Francisco Bay Area is seeking a detail-oriented and mission-driven candidate for its Operations Coordinator position. This role will serve as the first point of contact at our Santa Clara office while also supporting the organization's internal systems in finance, HR, IT, and facilities. The ideal candidate will bring experience in office operations, vendor coordination, and HR / finance support, and will thrive in a fast-paced, mission-driven nonprofit environment.

Title : Operations Coordinator

Location : Based in CAIR's Santa Clara office. In-person, five days per week

Schedule Type : Part-time (Non-Exempt). This is a fixed schedule of 8 : 00am12 : 00pm, Monday through Friday, and daily attendance during these hours is required. Occasional evenings and weekends may also be required.

Job Term : This is a one-year position with the potential for renewal dependent on performance and funding

Reporting Relationships : Reports to the Operations Manager

Work Authorization : Must be authorized to work in the United States

Duties & Responsibilities

Office & Facilities

Serve as the first point of contact for visitors as well as phone and email inquiries
Ensure building, reception, and shared spaces are maintained, clean, and aligned with office protocols
Assist with property management, office maintenance, and supply orders
Take initiative to address day-to-day facilities needs, including coordinating repairs, managing supply orders, and stepping in to ensure the office environment remains clean, safe, and functional
Assist with vendor relationships, contracts, and purchasing, obtaining executive signatures as needed

Human Resources Support

Support recruitment efforts by posting jobs, screening resumes, and scheduling interviews

Ensure employment law postings are current and visible in the office

Information Technology

Provide basic troubleshooting support to staff and coordinate with IT vendors

Ensure systems are functional and staff have timely support for tech needs

Employee Engagement & Culture

Support employee recognition initiatives and team-building activities

Help implement standards that foster professionalism, inclusion, and well-being

All CAIR staff are required to assist in general duties such as answering phones, weekly outreach, and other office tasks.

Required Qualifications

At least two years of professional experience in operations or a related role

Strong organizational and time management skills with attention to detail

Consistent punctuality and reliability

Effective verbal and written communication skills

Proven ability to exercise discretion, maintain confidentiality, and set appropriate professional boundaries

Flexibility and willingness to take on both routine and unexpected tasks, including facilities and office management needs

Proficiency with Microsoft Office Suite, Outlook, SharePoint, and Adobe

Ability to work in a fast-paced, multicultural environment

Valid driver's license, vehicle, and ability to travel throughout the Bay Area

Deep commitment to CAIR-SFBA's mission to defend civil rights and build community power

Preferred Qualifications

Prior experience as an operations coordinator or receptionist

Nonprofit work experience, especially in community-based or faith-based settings

Proficiency in a second language such as Arabic, Farsi / Dari, Urdu, or Spanish

Compensation

Compensation in the range of $30.98 $32 per hour, commensurate with experience

5 sick days per calendar year

3% retirement matching contribution

12 paid holidays

To Apply : Please submit (1) a cover letter discussing your interest in the position, (2) your resume, and (3) the names and contact information of three references.

CAIR-CA is an equal-opportunity employer and adheres to all federal, state, and local laws prohibiting employment discrimination.

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Operation Coordinator • Santa Clara, CA, US