Administrative Program Assistant II

Job Detail

Job Title :

Administrative Program Assistant II

Department :

10520-Neag Cancer Center (SOM)

Location : Farmington

FTE% : Shift

Search # : 2024-1417

Closing Date : 07 / 22 / 2024

Recruiter : Alexander, Donna

Additional Links :

Excellence, Teamwork, Leadership, and Innovation. These values define UConn Health. We are looking for team members that share these same values. Our top-rated organization is looking to add a full time Administrative Program Assistant to support the Neag Comprehensive Cancer Center within the School of Medicine. If you have a background in this field, we want to hear from you.

At UConn Health, this class is accountable for independently providing responsible administrative support, and / or significant program support for the Neag Comprehensive Cancer Center.

SUPERVISION RECEIVED :

Works under the general supervision of an employee of higher grade.

SUPERVISION EXERCISED :

May lead / supervise lower-level employees as assigned.

EXAMPLES OF DUTIES :

TYPING : Using a word processor, or other automated equipment, formats and types a full range of correspondence, reports, bills, drafts, etc., from rough draft, transcription, dictated notes, etc. Proofreads for content. Edits using knowledge of grammar, punctuation, and spelling. In typing grants must be able to write application from notes, determining appropriate information and format.

FILING : Organizes and maintains a complex filing system to support a program / department, including fiscal, personnel and other records. Compiles and maintains a collection of resource materials and program information.

CORRESPONDENCE : Composes complex letters, memos, etc. for manager's signature.

REPORT WRITING : Assembles data, writes and / or edits reports, requiring knowledge of subject area. Uses complex spreadsheet programs.

INTERPERSONAL : Acts for and represents supervisor to other University offices, the public or outside agencies. Coordinates a variety of non-routine matters. Confers with and assists supervisor in the performance of administrative and program activities. Acts as resource person for department / program.

OFFICE MANAGEMENT : Coordinates administrative details for an office / department; directs the workflow and may perform administrative support for program staff. Assists in the preparation of budgets, monitors expenditures and may make decisions regarding routine budget matters. Arranges and coordinates meetings and functions, to include space and equipment. Maintains an inventory of supplies, and equipment and purchases items when necessary. Makes travel arrangements.

Performs related duties as required.

MINIMUM QUALIFICATIONS REQUIRED

KNOWLEDGE, SKILL, AND ABILITY :

Considerable knowledge of office systems and procedures

Considerable knowledge of proper grammar, punctuation, and spelling

Knowledge of business communication

Knowledge of the unit's policies and procedures

Knowledge of business math; oral and written communication skills; interpersonal skills

Ability to schedule and prioritize office workflow.

Ability to operate office equipment to include word processors, computer terminals and ability to use complex computer programs.

REQUIRED EXPERIENCE AND TRAINING

GENERAL EXPERIENCE :

Substitution Allowed :

College training may substitute for the General Experience based on fifteen (15) semester hours equaling one-half (1 / 2) year of experience.

PREFERRED QUALIFICATIONS :

Strong working knowledge of Microsoft Office Suite and Adobe products.

Proficient in Excel.

Working knowledge of procurement processes (HuskyBuy), travel arrangements, and UConn Health policies and procedures.

SCHEDULE : Full time, 40 hours per week, Monday - Friday, 8 : 00 am to 4 : 30 pm, 30-minute unpaid meal break.